Deputy Chief of Staff
2 weeks ago
Job Description
The Office of Chief Medical Examiner investigates cases of persons who die within New York City from criminal violence, by accident, by suicide, suddenly when in apparent health, when unattended by a physician, in a correctional facility or in any suspicious or unusual manner or where an application is made pursuant to law for a permit to cremate a body of a person.
The core values of the OCME are to put the mission of the agency first, to be truly dedicated and to have integrity in every aspect of our professional life. Under the executive direction of the OCME Chief of Staff with wide latitude for independent judgment and decision-making, the Deputy Chief of Staff supports the Chief of Staff in the strategic planning, development and management of projects and complex initiatives concerning the programmatic and broad policy issues impacting the OCME. The Deputy Chief of Staff is primarily responsible for ensuring that priorities of the Chief Medical Examiner are achieved and works with executive staff and the administration to achieve mission critical goals. The Deputy Chief of Staff will be responsible for a wide range of activities, including, but not limited to, the following:
-Working closely with the OCME Chief of Staff and Chief Medical Examiner in developing, leading, and executing agency head strategic initiatives, policies, projects, and collaborations, encompassing both internal and external stakeholders.
-Coordinating and facilitating cross-divisional projects; develop recommendations on obtaining
optimum efficiency in the utilization of staff, resources, space, and other areas concerning OCME.
-Monitoring and assessing key performance metrics to identify areas of priority focus and action. Oversee and maintain development of Mayors Management Report.
-Planning for and managing executive staff, external partner and Mayor's Office meetings including preparation of agendas, prep materials, and presentation.
-Serving as OCME primary liaison on inter/intra-agency meetings, convenings, and working groups, developing partnerships, initiatives and policies as directed.
-Monitor pending legislation and advise the CoS and agency head on matters that may impact OCME operations, propose and draft legislation as needed.
-Serving as OCME liaison to Deputy Mayor for Health and Human Services team, intergovernmental liaisons
-Lead person on inter/intra-agency meetings, convenings, and working groups
developing partnerships, initiatives and policies as directed.
-Provide administrative support/problem solving.
-Oversee strategic initiatives/projects, from development through successful execution.
-Advise on hiring key personnel in addition to their onboarding and the tracking of personnel matters.
-Draft, distribute and respond to internal and external communications.
-Improve current processes and optimize organizational procedures for efficiency and productivity.
-Draft memos, background documents, presentation materials, reports, and other documents
-Represent the Chief of Staff in his absence.
-Provide 24/7/365 availability to respond to urgent matters of the agency.
-Facilitate and chair the OCME Diversity Committee with a goal of fostering and celebrating diversity and equity within the agency,
-Other duties as assigned.
Qualifications
1. For Assignment Level I (only physical, biological and environmental sciences and public health) A master's degree from an accredited college or university with a specialization in an appropriate field of physical, biological or environmental science or in public health.
To be appointed to Assignment Level II and above, candidates must have:
1. A doctorate degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and one year of full-time experience in a responsible supervisory, administrative or research capacity in the appropriate field of specialization; or
2. A master's degree from an accredited college or university with specialization in an appropriate field of physical, biological, environmental or social science and three years of responsible full-time research experience in the appropriate field of specialization; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least a master's degree in an appropriate field of specialization and at least two years of experience described in "2" above. Two years as a City Research Scientist Level I can be substituted for the experience required in "1" and "2" above.
NOTE:
Probationary Period
Appointments to this position are subject to a minimum probationary period of one year.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
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