Executive Assistant to The Commissioners Office

4 weeks ago


Boston, United States Dutech Full time

JOB DISCRIPTION

Administrative and Clerical duties in an Executive office.

DUTIES AND RESPONSIBILITIES

1. Perform administrative and clerical duties for the Commissioner’s office, ensuring an organized filing system and timely processing of requests.

2. Distribute time-sensitive mail and correspondence, including 51A’s, to the Ombuds team and other units.

3. Coordinate staff onboarding and manage the Commissioner’s office budget.

4. Prepare Commissioner’s travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.

5. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.

6. Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.

7. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.

8. Exercise discretion in handling confidential information and assess the priority level for meeting requests.

9. Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.

10 Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.

11 Upload, track, and update information on the Commissioner’s document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.

12. Plan and coordinate Commonwealth and Department’s annual employee recognition programs in collaboration with the Commissioner’s support team.

13 Provide support to the Commissioner’s Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor’s Office, EOHHS, OCA, legislature, sister agencies, and federal government.

14. Provide coordination and coverage support for other Central Office units as needed.

15. Perform additional duties as assigned by the Executive Support Manager.

**Required / Desired Skills**

Proficiency in Microsoft Word, Excel, Power Point and Teams Use. Skilled in calendar management, general administrative and clerical tasks.

Bachelors degree

Associate Degree

**Job Type**: Contract

Pay: $25.37 - $28.89 per hour

Schedule:

- Monday to Friday

**Experience**:

- Executive administrative support: 1 year (required)
- Microsoft Powerpoint: 1 year (preferred)

Work Location: On the road


  • Executive Assistant

    6 days ago


    Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full time

    BCforward is currently seeking a highly motivated *Executive Assistant* for an opportunity in *Boston, MA 02111**Position Title: Executive Assistant**Location: Boston, MA 02111**Anticipated Start Date: ASAP**Expected Duration: 3 + Months Possible for Extension **5 Mon-Fri 9-5pm **Pay Rate : $28.50/hr. on w2.**Duties And Responsibilities: ** Perform...

  • Executive Assistant

    6 days ago


    Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full time

    BCforward is currently seeking a highly motivated *Executive Assistant* for an opportunity in *Boston, MA 02111**Position Title: Executive Assistant**Location: Boston, MA 02111**Anticipated Start Date: ASAP**Expected Duration: 3 + Months Possible for Extension **5 Mon-Fri 9-5pm **Pay Rate : $28.50/hr. on w2.**Duties And Responsibilities: ** Perform...

  • Executive Assistant

    1 month ago


    Boston, United States NR Consulting LLC Full time

    **Duties And Responsibilities**: Perform administrative and clerical duties for the Commissioner's office, ensuring an organized filing system and timely processing of requests. Distribute time-sensitive mail and correspondence, including 51A's, to the Ombuds team and other units. Coordinate staff onboarding and manage the Commissioner's office...


  • Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full time

    *BCforward is currently seeking a highly motivated Executive Assistant- for an opportunity in Boston, MA 02111**Position Title: Executive Assistant**Location: Boston, MA 02111**Anticipated Start Date: ASAP**Expected Duration: 3 + Months Possible for Extension **5 Mon-Fri 9-5pm with half hour lunch break.**Pay Rate : $28.50/hr. on w2.**Duties And...


  • Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full time

    *BCforward is currently seeking a highly motivated Executive Assistant- for an opportunity in Boston, MA 02111**Position Title: Executive Assistant**Location: Boston, MA 02111**Anticipated Start Date: ASAP**Expected Duration: 3 + Months Possible for Extension **5 Mon-Fri 9-5pm with half hour lunch break.**Pay Rate : $28.50/hr. on w2.**Duties And...


  • Boston, United States Dutech Full time

    Administrative and Clerical duties in an Executive office. **DUTIES AND RESPONSIBILITIES** 1. 1. Perform administrative and clerical duties for the Commissioner’s office, ensuring an organized filing system and timely processing of requests. 2. 2. Distribute time-sensitive mail and correspondence, including 51A’s, to the Ombuds team and other...


  • Boston, United States Infojini Inc Full time

    #TeamM*Position: *Executive Assistant.*Location: Onsite: *Washington St, Boston, MA 02111*Duration: *03+ months contract with possibility of extension*Shift timing:* Mon-Fri 9am -5pm with half hour lunch break (7.5 hrs/day)*Pay Rate: *$28/hr on W2_*Need Associate's Degree*_*Job Description:*Administrative and Clerical duties in an Executive office.*Required...

  • Executive Assistant

    3 days ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur Boston-based client is looking to hire an Executive Assistant on a direct hire basis. This individual will be responsible for supporting a busy team. The ideal candidate for this role will need to have 3+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and handle the...

  • Executive Assistant

    3 days ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur Boston-based client is looking to hire an Executive Assistant on a direct hire basis. This individual will be responsible for supporting a busy team. The ideal candidate for this role will need to have 3+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and handle the...

  • Executive Assistant

    3 days ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur Boston-based client is looking to hire an Executive Assistant on a direct hire basis. This individual will be responsible for supporting a busy team. The ideal candidate for this role will need to have 3+ years of senior executive experience, strong calendar management skills, able to coordinate travel arrangements, and handle the...

  • Executive Assistant

    4 weeks ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur client, an Advertising Agency in Boston, is actively searching for an Executive Assistant to add to their team on a temporary basis. This role will likely be 3+ months long with potential for extension. The person in this position will be responsible for support the CEO with calendar management, approving time sheets, travel...

  • Executive Assistant

    4 weeks ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur client, an Advertising Agency in Boston, is actively searching for an Executive Assistant to add to their team on a temporary basis. This role will likely be 3+ months long with potential for extension. The person in this position will be responsible for support the CEO with calendar management, approving time sheets, travel...


  • Boston, Massachusetts, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School's academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial and...


  • Boston, United States Tufts University Full time

    Overview The Office of the Dean is responsible for the academic and administrative functions of Tufts University School of Medicine, including overseeing the School’s academic departments, the teaching and research enterprises, student services, and campus buildings and facilities. The primary responsibilities of the Office of the Dean include financial...


  • Boston, United States Logz.io Full time

    Logz.io helps cloud-native businesses monitor and secure their environment. Our Open 360™ Platform turns observability from a high-cost, low-value burden to a high-value, cost-efficient enabler of better business outcomes by combining and extending familiar, powerful and relevant Open Source capabilities across Logs, Metrics and Traces - complemented by...

  • Executive Assistant

    3 weeks ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur client, a long-lasting non-profit, is currently seeking an Executive Assistant to support its CEO. This candidate requires excellent written and verbal communication skills, superior attention to detail, and the ability to shift priorities as needed.If you are interested and meet the qualifications below, apply with your resume for...

  • Executive Assistant

    1 month ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur client, a long-lasting non-profit, is currently seeking an Executive Assistant to support its CEO. This candidate requires excellent written and verbal communication skills, superior attention to detail, and the ability to shift priorities as needed.If you are interested and meet the qualifications below, apply with your resume for...

  • Executive Assistant

    4 weeks ago


    Boston, United States The Hollister Group Full time

    Executive AssistantOur client, a long-lasting non-profit, is currently seeking an Executive Assistant to support its CEO. This candidate requires excellent written and verbal communication skills, superior attention to detail, and the ability to shift priorities as needed.If you are interested and meet the qualifications below, apply with your resume for...


  • Boston, United States Monte Rosa Therapeutics Inc. Full time

    Overview We seek an experienced, highly motivated, and enthusiastic office operations coordinator / executive assistant to join our rapidly growing team. Working both collaboratively and independently, s/he enables the company to function well and facilitates efficient and effective department workflow across multiple office sites. This person will support...


  • Boston, United States Boston Hire Full time

    Downtown Private Equity firm seeks an Executive Assistant/ Office & Marketing Coordinator to support a Partner. Ideal candidate will have 3+ years experience coordinating travel, organizing inhouse meetings, event planning & managing different creative projects. Candidates must possess an eye for detail, strong verbal & written communication skills,...