Administrative Assistant

3 weeks ago


Boston, United States Infojini Inc Full time
#TeamM

*Position: *Executive Assistant.

*Location: Onsite: *Washington St, Boston, MA 02111

*Duration: *03+ months contract with possibility of extension
*Shift timing:* Mon-Fri 9am -5pm with half hour lunch break (7.5 hrs/day)

*Pay Rate: *$28/hr on W2

_*Need Associate's Degree*_

*Job Description:*
Administrative and Clerical duties in an Executive office.

*Required Skills:*
* Proficiency in Microsoft Word, Excel, PowerPoint and Teams Use (2 years)
* Skilled in calendar management, general administrative and clerical tasks (2 years)
* Associate Degree (required)
* Bachelor's Degree (desired)

*Job Duties:*
1. Perform administrative and clerical duties for the Commissioner’s office, ensuring an organized filing system and timely processing of requests.
2. Distribute time-sensitive mail and correspondence, including 51A’s, to the Ombuds team and other units.
3. Coordinate staff onboarding and manage the Commissioner’s office budget.
4. Prepare Commissioner’s travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
5. Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
6. Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
7. Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
8. Exercise discretion in handling confidential information and assess the priority level for meeting requests.
9. Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
10 Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or units with an empathetic and tactful approach.
11 Upload, track, and update information on the Commissioner’s document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
12. Plan and coordinate Commonwealth and Department’s annual employee recognition programs in collaboration with the Commissioner’s support team.
13 Provide support to the Commissioner’s Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor’s Office, EOHHS, OCA, legislature, sister agencies, and federal government.
14. Provide coordination and coverage support for other Central Office units as needed.
15. Perform additional duties as assigned by the Executive Support Manager.

Job Type: Contract

Pay: $22.50 - $28.00 per hour

Application Question(s):
* Would you be comfortable working for 3+ months of contract with possibility of extension

Education:
* Associate (Preferred)

Experience:
* Executive administrative support: 1 year (Preferred)

Work Location: In person

  • Boston, United States Atlantic Retail Full time

    We are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as scheduling meetings, preparing reports, answering phone calls, and maintaining...


  • Boston, United States Atlantic Retail Full time

    We are looking for a reliable and organized Administrative Assistant to join our team at Atlantic Retail. You will provide administrative support to the Boston office and senior management and ensure the smooth operation of the office. You will also handle various tasks such as scheduling meetings, preparing reports, answering phone calls, and maintaining...


  • Boston, United States Baystate Financial Full time

    Baystate Financial is looking for an enthusiastic and talented professional to fill the full-time position of Administrative Assistant in our Boston, MA office. Applicant must have excellent telephone and interpersonal skills, strong computer skills (Microsoft Office and Windows), organizational and time management skills and attention to detail. Must be...


  • Boston, Massachusetts, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #37783 Salary: $20.00 Job Overview – Administrative Assistant: We are seeking a highly organized and efficient professional to handle our front desk and administrative duties in a dynamic healthcare environment. The role will involve managing communications, updating patient information, handling...


  • Boston, Massachusetts, United States Atlantic Group Full time

    Location: Boston, MA Type: Temporary Job #37783 Salary: $20.00 Job Overview – Administrative Assistant: We are seeking a highly organized and efficient professional to handle our front desk and administrative duties in a dynamic healthcare environment. The role will involve managing communications, updating patient information, handling...


  • Boston, United States Peabody Properties, Inc. Full time

    Peabody Properties is actively seeking a Temporary Administrative Assistant to join it's management team at an apartment community in Boston's North End. The Administrative Assistant’s role is to assist the efficient operation of the site’s Management Office by answering all calls courteously, while expediting all resident-related issues to the...


  • Boston, United States Codman Academy Charter School Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and...


  • Boston, United States Codman Academy Charter School Full time

    Job DescriptionJob DescriptionJob Title: Administrative AssistantSupervisor: Operations ManagerStart Date/Hours: July 1 - June 30; 8:00am-5:00pm, Monday through FridayDescription: The Administrative Assistant fills a key role in the safe and efficient operation of Codman Academy Charter Public School. The role requires the completion of complex clerical and...


  • Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...


  • Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...


  • Boston, United States Manning Personnel Group, Inc. Full time

    A dynamic biotechnology firm is seeking an energetic, efficient, and versatile Administrative Assistant to join their growing team in Boston, MA! The ideal candidate is a personable, outgoing, and detail-oriented individual with prior administrative experience. If you are seeking an administrative role within a start-up environment with ample opportunity to...


  • Boston, United States The Bollard Group LLC Full time

    **Responsibilities** - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain...


  • Boston, United States Brown Brothers Harriman Full time

    What You Can Expect At BBH: If you join BBH you will find a collaborative environment that enables you to step outside your role to add value wherever you can. You will have direct access to clients, information and experts across all business areas around the world. BBH will provide you with opportunities to grow your expertise, take on new challenges, and...


  • Boston, United States Wolfsdorf Rosenthal Full time

    Job DescriptionJob DescriptionSalary: $25 per hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With seven offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration...


  • Boston, United States Wolfsdorf Rosenthal Full time

    Job DescriptionJob DescriptionSalary: $25 per hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With seven offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration...


  • Boston, United States Wolfsdorf Rosenthal Full time

    Job DescriptionJob DescriptionSalary: $25 per hour DOEWR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With seven offices in three time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration...


  • Boston, United States The Hollister Group Full time

    Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay...


  • Boston, United States The Hollister Group Full time

    Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay...


  • Boston, United States The Hollister Group Full time

    Administrative Assistant We are The Hollister Group, the Boston area's leading women-owned staffing firm guiding candidates through the job search process and connecting top-tier talent with opportunities that meet the needs of our candidates and our clients. Our Recruiters will help you refine your goals, improve your resume and interview skills, and stay...


  • Boston, United States Beacon Hill Full time

    Administrative Assistant to $50K- Work in Law!Our client, a national law firm, is seeking an Administrative Assistant to add to their staff! In this role, you will be responsible for overseeing all front desk operations including answering phones, greeting visitors and receiving mail and deliveries; placing supply orders for the office; performing data entry...