Executive Assistant

2 weeks ago


Boston, United States BCFORWARD TECHNOLOGIES PRIVATE LIMITED Full time
BCforward is currently seeking a highly motivated *Executive Assistant* for an opportunity in *Boston, MA 02111*

*Position Title: Executive Assistant*

*Location: Boston, MA 02111*

*Anticipated Start Date: ASAP*

*Expected Duration: 3 + Months Possible for Extension *

*5 Mon-Fri 9-5pm *

*Pay Rate : $28.50/hr. on w2.*

*Duties And Responsibilities: *
* Perform administrative and clerical duties for the Commissioner’s office, ensuring an organized filing system and timely processing of requests.
* Distribute time-sensitive mail and correspondence, including 51A’s, to the Ombuds team and other units.
* Coordinate staff onboarding and manage the Commissioner’s office budget.
* Prepare Commissioner’s travel reimbursement, TAFS, ethics forms, and track approval status with EOHHS.
* Designate priority levels to action items, track tasks, and confer with the Executive Support Manager on daily tasks.
* Coordinate daily scheduling requests for the Commissioner, following instructions and guidance from the Executive Support Manager and Chief of Staff.
* Ensure accuracy in information provided, inclusion of agendas and materials, and notify attendees via Outlook.
* Exercise discretion in handling confidential information and assess the priority level for meeting requests.
* Monitor and track scheduling requests, preparing for weekly check-in meetings with Commissioner and Executive Support Manager to review upcoming meeting schedules.
* Provide daily office phone coverage, respond to inquiries courteously, and triage incoming calls to appropriate staff or unit with an empathetic and tactful approach.
* Upload, track, and update information on the Commissioner’s document review tracking tool on Microsoft Teams, disseminating approvals or requests for additional information to relevant parties.
* Plan and coordinate Department’s annual employee recognition programs in collaboration with the Commissioner’s support team.
* Provide support to the Commissioner’s Office and Exec Team in assembling, formatting, and preparing materials for briefings, presentations, and reporting to various entities including the Governor’s Office, EOHHS, OCA, legislature, sister agencies, and federal government.
* Provide coordination and coverage support for other Central Office units as needed.
* Perform additional duties as assigned by the Executive Support Manager.

Job Types: Full-time, Contract

Pay: $25.51 - $28.00 per hour

Expected hours: 40 per week

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Work Location: In person
  • Executive Assistant

    3 days ago


    Boston, United States Atrium Staffing Full time

    Our client is a commercial real estate investment bank and they are searching for an Executive Assistant to fill their full-time, in-person, role in the Boston office. Put your administrative skills to work when joining this team-oriented / fast-paced environment. Salary/Hourly Rate: $85k - $95k Position Overview: The Executive Assistant will provide...

  • Executive Assistant

    4 weeks ago


    Boston, United States Liberty Mutual Group Full time

    Identifies the preferred method of support for assigned executives and appropriately accommodates working style. Partners with executives to help them be more efficient and effective with their time, consistently maintaining strong communication. Man Executive Assistant, Executive, Assistant, Insurance, Business Services, Management

  • Executive Assistant

    4 weeks ago


    Boston, United States Hire Partnership, LLC Full time

    We are seeking an experienced candidate for our Executive Assistant position with a fantastic national non-profit in Boston, MA! Why is this a Great opportunity? Great opportunity for an experienced Admin to grow in their career! Get to work for a na Executive Assistant, Assistant, Executive, Staffing, Business Services

  • Executive Assistant

    4 days ago


    Boston, United States Informa Full time

    Job Description We are currently looking to hire an Executive Assistant who will provide high-level administrative support to named members of the Informa Connect Senior Leadership team. The ideal candidate will be exceedingly well organized, is a self-starter, able to work independently with little or no supervision, is adaptable and enjoys the...

  • Executive Assistant

    4 weeks ago


    Boston, United States Shawmut Design and Construction Full time

    Maintain the calendars and/or daily schedules of the Executives. Draft letters, emails, reports and other correspondence as required; Coordinate and implement special projects; maintain confidential files; attend staff meetings, take and distribute m Executive Assistant, Executive, Assistant, Construction, Business Services, Staff

  • Executive Assistant

    1 month ago


    Boston, United States Bridge Over Troubled Waters Full time

    **THE OPPORTUNITY**: The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have the ability to work...

  • Executive Assistant

    5 days ago


    Boston, United States Informa Connect Full time

    **Company Description** Informa Connect** is part of Informa, a global business with a network of trusted brands in specialist markets across more than 30 countries, and a member of the FTSE 100. Our purpose is to connect our customers to information and people that help them know more, do more and be more. No other company in the world helps more people...

  • Executive Assistant

    2 weeks ago


    Boston, United States FanningMasis Full time

    Executive Assistant $120K to $125KA highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business and personal networks. Be the liaison with high-profile clients and internal...

  • Executive Assistant

    2 weeks ago


    Boston, United States FanningMasis Full time

    Executive Assistant $120K to $125KA highly regarded Boston firm is seeking an Executive Assistant to support the managing partner. Will arrange extensive domestic and international travel, coordinate meetings and conference calls across various countries, and navigate business and personal networks. Be the liaison with high-profile clients and internal...

  • Executive Assistant

    1 week ago


    Boston, United States State Street Corporation Full time

    We dont necessarily need you to fulfil all of them when applying. If you like change and innovation, seek to see the bigger picture, make data driven decisions and are a good team player, you could be a great fit. Executive Assistant, Executive, Assistant, Technology


  • Boston, United States The Hollister Group Full time

    Executive Assistant We are currently supporting a local nonprofit in its search for an Executive Assistant. This person will work with several members of executive leadership providing a wide range of administrative support. Our client is looking for qualified candidates with excellent attention to detail, great work ethic, and a positive...

  • Executive Assistant

    4 days ago


    Boston, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant in Boston, MA. Position is a 4 - 6 month contract.Job Title: Executive AssistantPay: $34.00 - $38.00/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/weekLocation: HYBRID in Boston, MA (4 days onsite; 1 day remote)Position Overview: The...

  • Executive Assistant

    5 days ago


    Boston, United States Russell Tobin Full time

    Russell Tobin + Associates is currently seeking an Executive Assistant in Boston, MA. Position is a 4 - 6 month contract.Job Title: Executive AssistantPay: $34.00 - $38.00/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/weekLocation: HYBRID in Boston, MA (4 days onsite; 1 day remote)Position Overview: The...

  • Executive Assistant

    6 days ago


    Boston, United States Ideaboxpro Full time

    Job DescriptionJob DescriptionJoin Ideaboxpro: Excellence is Our StandardAt Ideaboxpro: Excellence is our standard. We strive to provide the highest quality consulting services and continually seek to improve and exceed our client's expectations. Our commitment to excellence is reflected in every project and interaction we undertake.Position: Executive...

  • Executive Assistant

    2 months ago


    Boston, United States Bridge Over Troubled Waters Full time

    Job DescriptionJob DescriptionTHE OPPORTUNITY:The Executive Assistant will report to the Chief Executive Officer providing support to the CEO, Board of Directors, and Senior Management Team. This position will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO. The Executive Assistant will have...

  • Executive Assistant

    6 hours ago


    Boston, United States Russell Tobin Full time

    Job DescriptionJob DescriptionRussell Tobin + Associates is currently seeking an Executive Assistant in Boston, MA. Position is a 4 - 6 month contract.Job Title: Executive AssistantPay: $34.00 - $38.00/hour (based upon experience)Duration: 4 - 6-month contractSchedule: Monday – Friday // 40hrs/weekLocation: HYBRID in Boston, MA (4 days onsite; 1 day...

  • Executive Assistant

    5 days ago


    Boston, United States Theron Solutions Full time

    Executive Assistant to the PresidentBoston, MAFull Time, OnsiteThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    4 days ago


    Boston, United States Theron Solutions Full time

    Executive Assistant to the PresidentBoston, MAFull Time, OnsiteThe ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any...

  • Executive Assistant

    3 weeks ago


    Boston, United States Monument Staffing Full time

    My client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team!*Excellent company culture*Fantastic Benefits*Must have related industry (financial services) ecperience*Salary: $90-100K/year depending on previous Executive Assistant experience*Hybrid schedule 4 days onsite, 1...

  • Executive Assistant

    3 weeks ago


    Boston, United States Monument Staffing Full time

    My client, an established investment firm in Boston, is looking for a talented and proactive Executive Assistant to join their administrative team!*Excellent company culture*Fantastic Benefits*Must have related industry (financial services) ecperience*Salary: $90-100K/year depending on previous Executive Assistant experience*Hybrid schedule 4 days onsite, 1...