Administrative Office Support/assistant

2 weeks ago


West Allis, United States Wisconsin Dental Association Foundation Full time

Log all donations into Donor Express software; pull donations from Aptify system and enter in Donor Express
- Compile and generate all donor thank you letters for all types of donations
- File copies of all donation checks and thank you letters; keep master file for long term record keeping and for audit requests
- Set up and coordination of all in-person meeting logistics - conference room set up, food, drink, video conferencing, meeting clean up
- Order office supplies for Foundation staff as needed
- Responsible for ensuring the promotional calendar items take place
- Coordinate and ensure all the donor touch points take place throughout the year
- Responsible for all volunteer recognition: board members, donors, campaign volunteers; National Volunteer Week mailing; other duties as assigned
- Mailing out supplies to all the approved The Smiles Program requests
- Send out correspondence to award recipients for the following programs: Annual Grant Program, MUSoD scholarships, Charitable Relief Fund
- Work with the Communications Team to keep the Foundation pages of the WDA website updated related to information and grants
- Provide clerical support for Lead Coordinator - Donated Dental Services program
- Take and compile minutes for key foundation meetings where needed or requested
- Provide administrative duties related to the planning and implementation of any Foundation special events as assigned
- Participate in the Mission of Mercy event every other year
- Call all donors that gave last year but not this year (LYBNTY) at end of year (EOY)
- Track all grant & scholarships given out; add to cumulative data since program inception
- Provide secondary and back up support to Donated Dental Services Coordinator as needed or requested
- Other duties as assigned

**Job Type**: Part-time

Pay: From $20.00 per hour

Expected hours: 24 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- Day shift
- Monday to Friday

Ability to Relocate:

- West Allis, WI 53214: Relocate before starting work (required)

Work Location: In person



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