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Executive Assistant- Hansen

3 months ago

Green Bay, United States Prevea Health Full time

Executive Assistant

Come work where we specialize in you We have nearly 2,000 reasons for you to consider a career with Prevea Health—they're our employees. We're an organization that values kindness, responsibility, inclusivity, wellness and inspiration. At Prevea, we provide continuous education, training and support so every member of the team contributes to our success. Together we are the best place to get care and the best place to give care.

**Job Summary**
The Executive Assistant at Prevea provides high-level administrative support to members of the leadership team. This position requires a strong understanding of administrative procedures, excellent organizational and time management skills, and the ability to work independently and as part of a team.

**What you will do**
- Provide administrative support to members of the leadership team, including scheduling appointments, managing calendars, preparing presentations, and drafting correspondence. Maintains calendar and arranges meetings. Answers inquires and makes travel arrangements.
- Screen and direct phone calls and visitors.
- Assists with special projects, strategic plan and budget preparation.
- Attends meetings as assigned, types minutes of the meetings and reports on actions. Assists in preparation of meeting materials for provider and department meetings
- Indexes and files correspondence records and reports. Maintains files related to legal matters and prepares summary for management and board. Orders supplies and equipment.
- Participates in professional development activities to keep current with health care administration practices.

**Education Qualifications**
- Associate's Degree in Business, Office Management or related field; OR equivalent combination of education and experience of a high school diploma/GED and four years of relevant work experience. Required

**Experience Qualifications**
- 3-5 years of administrative assistant experience. Required

**Skills and Abilities**
- Ability to multi-task in a fast-paced environment, while remaining calm and professional.
- Excellent written and verbal communication.
- Ability to gather information and formulate for reporting purposes.
- Strong customer service skills with the ability to work effectively with all levels of staff, patients, public, external agencies, and senior level leadership.
- Word processing and computer experience, to include MS Office of Word, Excel, Power Point, etc.
- Knowledge of health care administration practices.
- Knowledge of grammar, spelling, and punctuation to proof documents from draft copy.
- Possess basic arithmetic skills to make calculations, balance and reconcile figures, and make changes accurately.
- Ability to be flexible and adaptable with work schedule
- Ability to maintain and manage confidential information with discretion.

**Physical Demands**
- Sit - Constantly
- Stand - Rarely
- Walk - Rarely
- Drive - Rarely
- Climb (Stairs/Ladders) - Rarely
- Bend (Neck) - Occasionally
- Gross Manipulation (Hands/Arms) - Rarely
- Squat - Rarely
- Twist/Turn (Neck) - Rarely
- Twist/Turn(Waist) - Rarely
- Lift/Carry 0-10 lbs. - Occasionally
- Lift/Carry 11-25 lbs. - Rarely
- Lift/Carry 26-35 lbs. - Rarely
- Push/Pull up to 10 lbs. - Rarely
- Push/Pull 11-25 lbs. - Rarely
- Push/Pull 26-35 lbs. - Rarely
- Reach (Above shoulder level) - Frequently
- Reach (Below shoulder level) - Constantly
- Simple Grasping (Hands/Arms) - Constantly
- Fine Manipulation (Hands/Arms) - Constantly
- Gross Manipulation (Hands/Arms) - Frequently

**Working Conditions**
- Noise - Occasionally

**Hearing Requirements**
- Hears Whispers < 3 feet - Constantly
- Hears Whispers 3-8 feet - Constantly

**Vision Requirements**
- Color Discrimination - Constantly
- Near Vision (Correctable to Jaeger 2 or 20/40 binocular) - Constantly
- Distance Vision (Correctable to Snellen chart 20/40 binocular) - Constantly