Executive Assistant

3 weeks ago

Morro Bay, United States Rogall Painting Part time
Job DescriptionJob DescriptionSalary: $25-$35 per hour

Are you an individual with an entrepreneurial mindset looking for an exciting opportunity to contribute to a dynamic and growing company? Rogall + Co. is seeking a highly motivated Executive Assistant to provide high-level administrative support to our CEO and executive team. Based in San Luis Obispo County, CA, this hybrid part-time role offers an exciting opportunity to contribute to a dynamic team.

 

As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive functions. You will manage schedules, coordinate events, and handle a variety of administrative tasks, including document preparation and research. Your role will also involve overseeing special projects, maintaining confidentiality, and assisting with HR and office tasks.

 

We are seeking someone who can embrace our entrepreneurial spirit, think outside the box, and help our team continue to achieve greatness. If you resonate with this message in any way… What are you waiting for? Apply today and join our rocket ship as we blast off on our way to disrupting the home services industry

 

Duties and Responsibilities:

  • Provide comprehensive  administrative support to the CEO and executive team, including calendar management, appointment scheduling, and travel arrangements.
  • Organize and manage company events, including meetings and conferences.
  • Prepare and distribute reports, correspondence, and other materials.
  • Conduct research, compile data, and act as a liaison between the CEO and stakeholders.
  • Coordinate and oversee special projects.
  • Maintain confidentiality of sensitive information and handle confidential matters with discretion.
  • Assist with various HR tasks, such as  creating training videos and check distribution.
  • Manage weekly mail, office organization, and supply orders.
  • Track key performance indicators (KPIs)
  • Maintain active sheet archive and conduct research related to archived documents. 
  • Manage city license renewals, fleet tracking, insurance audits, safety reporting and compliance reports.
  • Conduct accounts receivable auditing using Smartsheet. 
  • Archive QBT job codes and data in Paychex. 
  • Manage customer investigations and complaints. 
  • Assist with the setup of iPads and phones for company use.
  • Assist with pre-lien processes.
  • Assist in delivering sundries to job sites as required.
  • Other duties as assigned. 

 

Requirements:

  • Proven experience as an executive assistant or similar role
  • Excellent organizational and multitasking skills
  • Strong communication and interpersonal abilities
  • Proficient in office software and tools (e.g., Microsoft Office, Smartsheet)
  • Ability to maintain confidentiality and handle sensitive information
  • Reliable transportation
  • Ability to accommodate a hybrid work schedule to complete tasks in the office and in the field. 
  • Local to San Luis Obispo County
  • Bilingual preferred 

 

What will set you apart:

  • Exceptional organizational and multitasking abilities.
  • Proven experience in high-level executive support and event management.
  • Strong communication skills with a professional demeanor.
  • Technical proficiency with office software and tools.
  • Proactive problem-solving mindset with a keen attention to detail.
  • Coachable and open to feedback.
  • Ability to self-reflect and adapt.

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