Associate Administrator
2 months ago
The Pathology Department is seeking an **_Associate Administrator-Clinical_** with leadership, financial and administrative responsibility for the School of Medicine operations within the Department of Pathology (Revenue scope of $130 MIL+). In conjunction with the Department Chair and Senior Administrator creates a uniform, efficient and effective operation. Works collaboratively with senior management, faculty, and staff to coordinate operational and administrative issues related to business planning, financial analysis, revenue enhancement activities, and multi-disciplinary clinical and research activities.
**Specific Duties and Responsibilities**
- Financial Leadership_
- Partners with Senior Administrator and Director of Finance on strategic financial planning and makes recommendations on department growth and development.
- Services as a point of contact for Clinical Practice Association, School of Medicine and JHM Leadership in all financial and budgetary matters affecting the department.
- Responsible for the budgeting, reporting and management of all departmental University funds including pro-fee/clinical practice, P&L statements, joint administrative agreement, facility fees, research grants, contracts, affiliation agreements, endowments, general funds, discretionary accounts, and divisional service centers (20+).
- Develops operational and financial objectives, leads short and long range financial, operational, and strategic planning.
- Develops systematic methods for evaluating the financial impact of programs, special projects and performance improvement initiatives in the clinical and research areas.
- Allocation of faculty and staff salaries including annual faculty incentive planFIP bonuses and effort reporting.
- Supports departmental chair in all faculty recruitment planning and financial evaluation.
- Performs all assigned financial analyses and approvals as required to maintain fiscal control (productivity and performance).
- Maintains continuous involvement with leadership of the department to ensure that all factors are considered in the annual budget.
- Coordinate with other departments for financial activity involving assigned research grants and contracts involving department faculty or Hospital funds, including reconciling the movement of funds to/from the hospital and the school.
- Review monthly account statements, correct errors and inform Division Chair and Administrator of any problems or discrepancies.
- Leads recommendations and actions on budget adjustments or cost improvement measures.
- Provides various monthly, quarterly, and annual financial reports & spreadsheets to department and organization/school leadership (MS Excel and related).
- Oversight of staff who prepare electronic budgets and expenditure transfers and related transactions. (SAP and related approvals). Responsible for the design, implementation and training of others on operational and financial policies and procedures.
- International Finances - direct and indirect oversight and/or activities related to programs or research run by Pathology in other countries, including but not limited Uganda, South Africa, Malawi, China, Brazil, etc.
- Leadership and oversight on Pathology Department fundraising and donor activity.
- Supervises fundraising/finance administrative secretary.
- Research & Project Oversight_
- Liaison with the Research Management Services to ensure proper oversight of Oversight of all department grant and contract proposals, pre-award activity. Initiates short
- and long-term planning/department goals.
- Assist in research and program efforts, ensuring consistency and department expectations are met on multiple elements of clinical research for the Department Chair and/or department Faculty/Principal Investigators.
- Direct supervision of Grants & Contracts Manager(s). Monitors the use of resources in accordance with plans, budgets, and contracts/grants.
- Interface with Director, Principal Investigators, and Funders on assigned programs. Specific management assignment on several international programs (e.g., IMPAACT, REDS III)
- Related Operations_
- Serves as the department liaison with the university and hospital including with areas of the School of Medicine Business Office, Dean's Office, Research Administration, Office for Clinical Affiliations, JHU Controller's Office, Tax and Finance offices.
- Responsible for University space including planning, renovations, allocation and utilization review, maintenance/repairs or renovation, and safety compliance.
- Assist Faculty with new start-up process, including movement from former institution, procurement of new equipment, orientation to JHM and ORA policies, procedures, and requirements.
- Supervisory/Resource Management & Oversight_
- Provides effective supervision and management of administrative, grant, budget and/or financial personnel.
- Supervises, hires/fires, orients, trains, evaluates, and develops staff in assigned areas. Plans
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