Administrative Support Assistant Iii, Office of The

1 week ago

Dundalk, United States Community College of Baltimore County Full time

**Salary**
- $44,351.00 - $51,416.00 Annually**Location**
- Dundalk, MD**Job Type**
- Full-Time Staff**Job Number**
- 2024-079**Division**
- Administrative Services**Opening Date**
- 04/23/2024**Closing Date**
- 5/7/2024 11:59 PM Eastern**Class Description**:

- The purpose of this class is to provide advanced level administrative support services to assigned department, school or division.**Minimum Requirements**:
**Class Specific Essential Duties**:

- Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
- Assist with special projects, meetings and/or special events.
- Serve as liaison between department or program and other offices or organizations.
- Research, analyze and process data into college systems.
- Maintain records and files.
- Assist with area budget process.
- Compile reports, documents, forms and correspondence.
- Create and track check requests, requisitions, work orders and other request forms.
- Manage calendars for department personnel.
- Process and manage all relevant course, program and/or personnel paperwork.
- Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.**Position Specific Essential Duties**:

- Manage and support attorneys in the Office of the General Counsel (OGC) with day-to-day functions.
- Handle all information of the office with confidentiality and discretion.
- Maintain General Counsel’s calendar, schedule meetings and appointments, and print and prepare binders/folders of meeting material.
- Receive and review incoming office correspondence and other information submitted to OGC.
- Make arrangements for meetings and conferences, coordinate trial dates, discovery schedules and other litigation matters, and follows-up on requests.
- Assist with coordinating and tracking legal requests received in the office, including those related to contracts.
- Draft, edit, proofread and format routine office correspondence for the signature of the General Counsel and Assistant General Counsel.
- Proofread and format legal documents as requested.
- Receive and screen telephone calls.
- Prioritize matters and use discretion when referring callers to the General Counsel, or Assistant General Counsel, or scheduling meetings.
- Serve as liaison, on own initiative or as directed, between OGC and other college offices, governmental agencies, law firms, and others.
- Assist with filing various legal documents and exhibits with the court or administrative agencies using the online filing systems.
- Access and print legislations, court filings and other public documents as requested.
- Utilize the state’s criminal history database to track cases and conduct a cursory review of certain matters as needed.
- Assist with the monthly legal report for submission to the Vice President of Administrative Services.
- Monitor ongoing lawsuits, complaints and decisions for inclusion in, or deletion from, the monthly legal report.
- Coordinate with other offices as needed to gather information required for subpoenas, requests for information, or public information act requests to ensure timely responses.
- Update loose-leaf binders with legal reference material and maintain law books as needed;
- Organize and maintain a filing system for all matters handled by the OGC.
- Monitor records retention schedule and timeline for records storage and destruction.
- Monitor P-Card purchases and submit expense report for payment.
- Maintain Excel spreadsheet of purchases.
- Maintain inventory of office supplies.
- Experience- Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.**CCBC Full Time Benefits At A Glance**

**BENEFIT** **SUMMARY**Health and Medical
- CIGNA
- Cigna Open Access Plus (OAP)
- Cigna Open Access Plus In Network (OAPIN)
- Kaiser

**Prescription Drug Benefits**:

- For CIGNA Plans - included in Cigna Plan Medical Premiums
- Kaiser - included in Kaiser Medical Premium

**Mental Health**
Emotional, drug/alcohol abuse treatment, both inpatient and outpatient, provided when pre-approved. Premium included in medical care plan.
- **Dental Benefits**
- CareFirst Blue Cross/Blue Shield Regional Traditional
- CareFirst Blue Cross/Blue Shield Regional Preferred

**Vision Benefits**
- NVA

**Flexible Spending Accounts**
- Benefit Strategies Health Spending Account $2,600
- Benefit Strategies Dependent Care (children under 13 and elder care) $5,000

Financial**Term Life Insurance: MetLife**
- Employee Basic Life Insurance is 1 times your salary with a minimum of $50,000 (90/10)
- Employee Supplemental Life Insurance is available in multiples of $10,000 with a maximum of $200,000. Supplemental Term Life Insurance is available for spouse (increments of $10,000 to a maximum of 50% of employee combined basic and supplemental amount) and dependents ($10,000). Sup

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