Administrative Support Assistant III, Office of the General Counsel

2 weeks ago


Dundalk, United States Community College of Baltimore County Full time

The purpose of this class is to provide advanced level administrative support services to assigned department, school or division.

 

High school diploma/GED and seven years related office experience or Associate's Degree and five years related office experience; knowledge and experience using Microsoft Office Suite and Adobe software applications; must complete and pass Microsoft testing modules which includes Word and Excel and demonstrate the ability to type 45 wpm; experience in higher education preferred. (Candidates with proof of current Microsoft Office Expert Specialist Certification do not need to test.)

* Assist and provide information to students, faculty, administrators and the college community in person and on the telephone.
* Assist with special projects, meetings and/or special events.
* Serve as liaison between department or program and other offices or organizations.
* Research, analyze and process data into college systems.
* Maintain records and files.
* Assist with area budget process. 
* Compile reports, documents, forms and correspondence.
* Create and track check requests, requisitions, work orders and other request forms. 
* Manage calendars for department personnel.
* Process and manage all relevant course, program and/or personnel paperwork.

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.

* Manage and support attorneys in the Office of the General Counsel (OGC) with day-to-day functions. 
* Handle all information of the office with confidentiality and discretion.
* Maintain General Counsel's calendar, schedule meetings and appointments, and print and prepare binders/folders of meeting material.
* Receive and review incoming office correspondence and other information submitted to OGC. 
* Make arrangements for meetings and conferences, coordinate trial dates, discovery schedules and other litigation matters, and follows-up on requests.
* Assist with coordinating and tracking legal requests received in the office, including those related to contracts.
* Draft, edit, proofread and format routine office correspondence for the signature of the General Counsel and Assistant General Counsel. 
* Proofread and format legal documents as requested.
* Receive and screen telephone calls. 
* Prioritize matters and use discretion when referring callers to the General Counsel, or Assistant General Counsel, or scheduling meetings. 
* Serve as liaison, on own initiative or as directed, between OGC and other college offices, governmental agencies, law firms, and others. 
* Assist with filing various legal documents and exhibits with the court or administrative agencies using the online filing systems.
* Access and print legislations, court filings and other public documents as requested.
* Utilize the state's criminal history database to track cases and conduct a cursory review of certain matters as needed.
* Assist with the monthly legal report for submission to the Vice President of Administrative Services. 
* Monitor ongoing lawsuits, complaints and decisions for inclusion in, or deletion from, the monthly legal report.
* Coordinate with other offices as needed to gather information required for subpoenas, requests for information, or public information act requests to ensure timely responses.
* Update loose-leaf binders with legal reference material and maintain law books as needed;  
* Organize and maintain a filing system for all matters handled by the OGC.  
* Monitor records retention schedule and timeline for records storage and destruction.
* Monitor P-Card purchases and submit expense report for payment. 
* Maintain Excel spreadsheet of purchases.
* Maintain inventory of office supplies.
* Monitor and process annual organizational membership applications or renewals.

Experience

Essential Job Duties are intended to be examples of duties and are not intended to be all inclusive. There will be other duties as assigned.



  • Dundalk, United States Community College of Baltimore County Full time

    The purpose of this class is to provide lead accounting support for the College's fixed asset inventory, including internal auditing, financial reporting, and account reconciliation, in accordance with Generally Accepted Accounting Principles and federal, state and local guidelines. The position is also responsible for proper labeling, addition and disposal...


  • Dundalk, United States Norris Auto Group Full time

    For this position include: Collect recurring payments from customers electronically (or via cash or check) Prepare and send out late notices Contact customers who are late on payment Keep accurate electronic records regarding collection efforts Handl Collector, Assistant, Administrative Assistant, Administrative, Payment, Automotive, Customer


  • Dundalk, United States Vincennes University Full time

    Class Description The primary goal of this role is to advocate for the College, the Early College Access Programs and its students while facilitating the development of a comprehensive career counseling program in partnership with DEWD/WDB and Baltimore County Public Schools. Minimum Requirements Bachelor’s degree required in Education,...


  • Dundalk, United States Peds In A Pod Pediatrics LLC Full time

    Job DescriptionJob Descriptionknowledge of electronic health records and integration systemscheck eligibility of insurance, change of PCP if needed, collect copays and balancesconfirm and schedule patient appointmentscheck in / check out of patientscollecting and scanning of all needed documents into patient health recordstaking detailed messagesenter...

  • Medical Assistant

    2 weeks ago


    Dundalk, United States MATClinic Services LLC Full time

    Job DescriptionJob DescriptionMATClinics is a rapidly expanding network of office-based outpatient treatment centers dedicated to providing comprehensive care for individuals struggling with substance use disorders. We are actively seeking dynamic and team-oriented Medical Assistants to join our dedicated staff in the Greater Baltimore Area. The...


  • Dundalk, United States FutureCare Full time

    Overview: At FutureCare our Activities Assistants work under the direction of the Activities Director in the organization, development, and implementation of the facility activity program They also assist the Activities Director in providing entertainment, inter-communication, socialization, exercise, relaxation, and opportunities for creative and religious...


  • Dundalk, United States ABC Services of Maryland Full time

    This position is responsible for supporting the Operations Manager in all phases of the operation. The Operations Coordinator will handle daily office duties, maintain customer focus, and assist with field technicians. **Responsibilities**: - Ensure that activities support facility objectives. - Acts as company representative to customers and carriers,...

  • Payroll Specialist

    2 weeks ago


    Dundalk, United States Reed Specialist Recruitment Full time

    Payroll Specialist - Dundalk Reed is delighted to partner with a very large and highly reputable food services company in Dundalk. We are searching for a Payroll Specialist to join their team of 4, where you will be supporting on challenging and diverse projects within Payroll, Pension and HR Data. 2 days WFH available after training period €40 – 45K...


  • Dundalk, United States Community College of Baltimore County Full time

    Class Description Coordinating the total swimming pool operation for the instructional, intramurals, athletics, camps, student/staff recreational and community use programs. Provide staff development for instructional, athletic, and camp staff with the most recent Pool and Spa Operation procedures to ensure safety of all persons using the aquatics...

  • Resident Engineer

    7 days ago


    Dundalk, United States SNC-Lavalin Full time

    Job Description AtkinsRealis is one of the world’s leading providers of engineering professional consulting and support services with offices across Ireland. We are seeking to recruit Resident Engineer (Electrical) with 7+ years of relevant experience in the Site Supervision activities for a position within various counties throughout Ireland (Nationwide)....


  • Dundalk, United States Brawner Builders, Inc. Full time

    Job DescriptionJob DescriptionMechanic Wanted for Construction Company. Full time position with overtime hours available if wanted. Inside work 90% of the time. Knowledge of gas and diesel is a must. Company Truck provided. Good Work Environment. Hours are flexible. Competitive pay, paid holidays, vacations and sick time, 401k retirement plan, Medical,...


  • Dundalk, United States Asset Recruitment Full time

    ref 01122 Chemical Process Engineer (General) Duration: 12 Months contract ROLE Reporting to Manufacturing Lead/Manufacturing Technology Lead, Process Engineer will support activities of Manufacturing Technology team with responsibility for providing engineering support to ongoing requirements for Manufacturing 7 as well as supporting any future tech...


  • Dundalk, United States MMS Full time

    Job DescriptionJob DescriptionMMS is an innovative, data-focused CRO that supports the pharmaceutical, biotech, and medical device industries with a proven, scientific approach to complex trial data and regulatory submission challenges. Strong industry experience, technology-enabled services, and a data-driven approach to drug development make MMS a valuable...

  • Financial Accountant

    3 weeks ago


    Dundalk, United States Wallace Myers International Full time

    This role offers an excellent opportunity for a newly qualified accountant to develop their skills in a fast-growing pharmaceutical company. My client is a relatively new company making great progress in the development and commercialisation of new products. The role offers the opportunity to be part of a fast growing business, showing signs of massive...

  • Shuttle Driver

    3 weeks ago


    Dundalk, United States APS North Terminal Inc Full time

    Job DescriptionJob DescriptionEssential Functions Ability to drive manual and automatic transmission vehicles. Ability to perform visual inspection of vehicle body panels. Ability to write clearly and learn to use handheld scanners. Competencies Ability to operate a vehicle. Ability to multi-task. Work Environment Outdoors exposed to changing and/or extreme...

  • Country Manager

    3 weeks ago


    Dundalk, United States CareerBuilder Full time

    Manage the resources required to procure, commission, and roll out EV charging at all Weev locations. Taking responsibility for day-to-day management and ensure successful delivery of all related installation projects Identify objectives, strategies, and action plans to improve short and long-term sales margins Ensure your team collaborates effectively and...

  • Network Engineer

    3 days ago


    Dundalk, United States Prometric Full time

    Reports To: Senior Manager – Network & Telecom Department: Technology Operations Location: Dundalk, Co. Louth, Ireland Hours of work: 37.5 hours weekly SUMMARY IP networks form the backbone of Prometric’s ability to service our clients testing needs globally. Scalable, reliable and flexible networks are critical to our global operations. The position of...


  • Dundalk, United States Prometric Full time

    Job Title: Application Security Engineer Reports To: Head of Information Security Department: Information Security Location: Remote - Ireland Hours of Work: 37.5 hours weekly Job Overview: As a Prometric Application Security Engineer you will be a member of our growing cybersecurity team with a focus on application security. In this role you will be...

  • Mechanic

    3 weeks ago


    Dundalk, United States APS North Terminal Inc Full time

    Job DescriptionJob DescriptionAMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction.Our purpose at...


  • Dundalk, United States MMS Full time

    Job DescriptionJob DescriptionMMS is an innovative, data-focused CRO that supports the pharmaceutical, biotech, and medical device industries with a proven, scientific approach to complex trial data and regulatory submission challenges. Strong industry experience, technology-enabled services, and a data-driven approach to drug development make MMS a valuable...