Executive Assistant to CEO/chairman of The Board

2 weeks ago

Coral Gables, United States Malakai Construction INC Full time

**Responsibilities**
- Organize, initiate, and schedule appointments, meetings, video calls, etc.
- Plan and schedule meetings and take detailed minutes.
- Assist in the preparation of regularly scheduled reports.
- Develop and maintain a filing systems.
- Update and maintain office policies and procedures.
- Order office supplies and research new deals and with new suppliers.
- Maintain client, architects, vendors, suppliers, recruiter, up to date contact lists.
- Submit and reconcile expense reports.
- Provide general support and assistance to the CEO.
- Act as the point of contact for internal and external clients, GC's, Reps, etc.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior management and clients.

**Skills**
- Proven experience as an administrative assistant or office admin assistant, and helpful to have experience as executive assistant to CEO or President.
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

**Job Types**: Full-time, Part-time, Contract

Pay: $30,000.00 - $50,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Flexible schedule
- Health insurance
- Life insurance
- Paid time off
- Professional development assistance
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekends as needed

People with a criminal record are encouraged to apply

**Education**:

- Bachelor's (required)

**Experience**:

- Personal assistant - executive assistant: 2 years (preferred)

Work Location: Hybrid remote in Coral Gables, FL 33133

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