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Real Estate Executive Assistant

4 months ago

Coral Gables, United States Keller Williams Realty Full time

The Executive Assistant relishes the opportunity to build, implement, and manage multiple systems with mínimal supervision. They are deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting distracted. This individual may exhibit some drive and desire to influence; however, the overriding marker of his/her behavior is persistence and stability.

An Executive Assistant is deeply committed to supporting the lead agent in achieving greater and greater levels of success, and to growing their own skills and developing into a supportive leader within the team. As the success of the team grows, this individual will be responsible for hiring, training, and leading additional team members to ensure all administrative tasks of the lead agent’s business continue to be completed to high standards with maximum efficiency.

These are the standards a well-above-average performer will maintain or exceed:

- Build, implement, and manage all systems for sellers, buyers, lead generation, database management, information management, and back-office support
- Responsible for all financial systems, including maintaining the books, paying the bills, handling payroll, assuring the collection of commissions, maintaining the budget, and generating financial reports
- Oversee all contracts through closing
- Create and maintain an operations manual that documents all systems and standards
- Coordinate the purchase, installation, and maintenance of all office equipment
- Be the first point of contact in handling customer inquiries or complaints
- Keep the lead agent informed regarding any problems or issues that need to be handled
- Responsible for hiring, training, consulting, and holding accountable all additional administrative team members

Essential duties and responsibilities
- System development, implementation, and management
- Information management
- Oversight of contracts through closing
- Customer/Vendor relations

Communications/Interactions
- Lead Agent - daily
- Agent Team - daily
- Administrative Team (as appropriate to team structure) - daily
- Buyers/Sellers/Vendors - as appropriate

Knowledge/Skills
- Strong written and verbal communication skills
- Exceptional organizational and project management abilities
- Great ability to focus
- Concerned about doing things the right way
- Calm under pressure
- Learning based
- Service-based attitude
- Proven ability to succeed
- High school graduate
- Bachelor’s degree preferred
- Real estate license preferred

Compensation

Based on experience

**Job Types**: Full-time, Part-time

Pay: $20.00 - $30.00 per hour

Expected hours: 10 - 40 per week

**Benefits**:

- Flexible schedule
- Paid time off

Schedule:

- 4 hour shift
- 8 hour shift
- Day shift
- Monday to Friday
- On call
- Weekends as needed

**Experience**:

- Canva: 1 year (preferred)

**Language**:

- Spanish (preferred)

Ability to Commute:

- Coral Gables, FL 33134 (preferred)

Ability to Relocate:

- Coral Gables, FL 33134: Relocate before starting work (required)

Work Location: Hybrid remote in Coral Gables, FL 33134