Executive Personal Assistant

4 weeks ago


Coral Gables, United States MAHLER PRIVATE STAFFING Full time
Job DescriptionJob Description

A family in Coral Gables, FL is looking for an experienced Executive Personal Assistant who will work in their home, and occasionally from the office. The family wants someone who is very smart, energetic, and able to anticipate their needs. They are looking for someone that knows this job inside and out and does not need to be trained.

You will manage multiple calendars and administrative tasks for the family, organize important documents, make travel and restaurant arrangements, schedule vendors and contractors, take lots of notes, and run errands if needed. Good daily communication and positive go-getter attitude is key.

The right candidate is efficient, highly organized, anticipates needs, tech savvy, and warm. You must be very comfortable working in Excel, making holiday cards, and type fast. This person is a problem-solver who thinks ahead and enjoys working closely with a principal to solve daily problems and plan ahead so things can become streamlined and efficient in the years to come. It is a significant plus if you are bilingual in English and Spanish and like being in a home where there are children and a dog. We are looking for someone who is loyal and discreet and has a long-term intent to represent the family well.

Please know you will be mostly working with a female that has past banking experience in NYC.

Schedule:

Generally, a Monday through Friday schedule, business hours, with flexibility to work extended hours when needed. We hope you will live near Coral Gables/Pinecrest, so the commute is easy.

Compensation:

Compensation commensurate with experience, $80-100K per year with good benefits.

To Apply:

Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

#indmps



Our Story:

Mahler Private Staffing works with America’s leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.



  • Coral Gables, United States ASK Consulting Full time

    Job DescriptionJob Description"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".Job Title: Executive Administrative AssistantLocation: Coral Gables, FLDuration: 06 Months Contract Pay Range is $34 to $35.55/hr. on W2 Schedule: HybridJob...


  • Coral Gables, United States Malakai Construction INC Full time

    **Responsibilities** - Organize, initiate, and schedule appointments, meetings, video calls, etc. - Plan and schedule meetings and take detailed minutes. - Assist in the preparation of regularly scheduled reports. - Develop and maintain a filing systems. - Update and maintain office policies and procedures. - Order office supplies and research new deals and...


  • Coral Gables, United States Keller Williams Realty Full time

    The Executive Assistant relishes the opportunity to build, implement, and manage multiple systems with mínimal supervision. They are deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting...


  • Coral Gables, United States Fresh Del Monte Full time

    Purpose of Position:The Executive Assistant for the Legal team plays a crucial role in supporting the Global Legal Department in HQ. The position is responsible for assisting with various administrative and legal tasks to ensure the efficient operation of the department.Accountabilities:Legal Coordinators are responsible for organizing and managing legal...


  • Coral Gables, United States Fresh Del Monte Full time

    Purpose of Position:The Executive Assistant for the Legal team plays a crucial role in supporting the Global Legal Department in HQ. The position is responsible for assisting with various administrative and legal tasks to ensure the efficient operation of the department.Accountabilities:Legal Coordinators are responsible for organizing and managing legal...


  • Coral Gables, United States Fresh Del Monte Full time

    Purpose of Position:The Executive Assistant for the Legal team plays a crucial role in supporting the Global Legal Department in HQ. The position is responsible for assisting with various administrative and legal tasks to ensure the efficient operation of the department.Accountabilities:Legal Coordinators are responsible for organizing and managing legal...


  • Coral Gables, United States Fresh Del Monte Full time

    Purpose of Position:The Executive Assistant for the Legal team plays a crucial role in supporting the Global Legal Department in HQ. The position is responsible for assisting with various administrative and legal tasks to ensure the efficient operation of the department.Accountabilities:Legal Coordinators are responsible for organizing and managing legal...

  • Legal Assistant

    4 weeks ago


    Coral Gables, United States Legal Search Solutions Inc Full time

    Job DescriptionJob DescriptionLegal Assistant Paralegal - Personal Injury LitigationPrestigious Law Firm located in Coral Gables is seeking a full-time Legal Assistant/Paralegal with 5 + years of experience in Personal Injury litigation to join their Team! Medical Malpractice experience a plus!Paralegal Personal Injury Litigation - Job Duties:Assist the...


  • Coral Gables, Florida, United States Keller Williams Realty Full time

    The Executive Assistant relishes the opportunity to build, implement, and manage multiple systems with mínimal supervision. They are deeply committed to completing tasks the right way with a high degree of quality, attention to detail, and consistent communication. This person has immense focus and can do one thing for a long time without getting...


  • Coral Gables, United States ApTask Full time

    Pay Rate: $35.00/hr on w2Skillso Bachelor’s degree preferredo Proven work experience in financial services, legal, sales and marketingpreferredo Results-oriented and demonstrate a bias towards actiono Work effectively with diverse teams, focusing on team successo Adjust to changing demands and requirementso Proficient with technology. Working knowledge...


  • Coral Gables, United States ApTask Full time

    Pay Rate: $35.00/hr on w2Skillso Bachelor’s degree preferredo Proven work experience in financial services, legal, sales and marketingpreferredo Results-oriented and demonstrate a bias towards actiono Work effectively with diverse teams, focusing on team successo Adjust to changing demands and requirementso Proficient with technology. Working knowledge...

  • Executive Assistant

    1 week ago


    Cape Coral, United States Express Employment Professionals - Fort Myers Full time

    Are you a self-motivated, energetic, and organized professional with a positive, can-do attitude? Join our team as an Executive Assistant and support our Executive Leadership with your exceptional skills!Key Responsibilities:Handle and direct incoming calls and visitors, ensuring confidentiality and discretion with sensitive communications.Schedule and...

  • Executive Assistant

    2 weeks ago


    Cape Coral, United States Express Employment Professionals - Fort Myers Full time

    Are you a self-motivated, energetic, and organized professional with a positive, can-do attitude? Join our team as an Executive Assistant and support our Executive Leadership with your exceptional skills!Key Responsibilities:Handle and direct incoming calls and visitors, ensuring confidentiality and discretion with sensitive communications.Schedule and...

  • Personal Banker

    4 weeks ago


    Coral Gables, Florida, United States PNC Full time

    Position OverviewAt PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...

  • Personal Banker

    1 month ago


    Coral Gables, Florida, United States PNC Full time

    Position OverviewAt PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to the...


  • Coral Gables, United States InsideHigherEd Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.This position will supervise, plan, organize, implement, and...


  • Coral Gables, United States University of Miami Full time

    Current Employees: If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this . This position will supervise, plan, organize, implement, and...


  • Coral Gables, United States InsideHigherEd Full time

    Current Employees:If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.SCCC- Radiation Oncology is currently seeking a full time Executive...

  • Bus Person

    1 month ago


    Coral Gables, United States THesis Hotel Miami Full time

    Overview Opportunity:  Bus Person Set up and clear tables, stock all service stations, and assist food servers in accordance with established guest service and sustainability standards. Potential Career Path Food Runner – Restaurant Server– Restaurant Floor Manager Essential Job Functions Clear dirty table settings and prepare table for...

  • Bus Person

    4 weeks ago


    Coral Gables, United States THesis Hotel Miami Full time

    Overview Opportunity:  Bus Person Set up and clear tables, stock all service stations, and assist food servers in accordance with established guest service and sustainability standards. Potential Career Path Food Runner – Restaurant Server– Restaurant Floor Manager Essential Job Functions Clear dirty table settings and prepare table for...