Executive Assistant

7 days ago

Aberdeen, United States UIC Alaska Full time

Overview:
Executive Assistant (PEOC3T):
Bowhead is seeking an Executive Assistant to support our PEO C3T contract in Aberdeen, MD. The Executive Assistant is responsible for performing a wide variety of administrative, advisory, writing, preparation actions, scheduling, logístical, personnel management, automation, and integration activities in support of the Deputy PEO.

**Responsibilities**:

- Assisting with calendar maintenance, meeting support, action item and document staffing and tracking, personnel contact information maintenance, and correspondence review and update
- Greet and guide all visitors and callers
- Prepare official correspondence within the guidelines prescribed in Army Regulation (AR) 25-50, and be well-versed in Army correspondence practices
- Maintain a professionalism commensurate with the environment of an Army O-7 office
- Develop and coordinate executive travel itinerary and well as provide expert advice for Defense Travel System (DTS)/travel requests for civilian and military personnel
- Maintain organizational chart, emergency and office contact rosters, and calling trees
- Track that Government personnel are entering Automated Time Attendance and Production System (ATAAPS) timecard information on time and accurately.
- Other duties as assigned

Qualifications:

- High School diploma or equivalent PLUS a minimum of ten (10) years of relevant experience in an administrative environment (similar to the tasks above). 1 academic year at a technical school in an accredited business related program may be substituted for 1 year of experience
- Defense Travel System experience required
- Intermediate to advanced level skills in Microsoft Office software suite - Word, Excel, Outlook, PowerPoint
- Ability to communicate effectively with all levels of employees and outside contacts
- Strong interpersonal skills and good judgment with the ability to work alone or as part of a team

Physical Demands:

- Must be able to lift up to 20 pounds
- Must be able to stand and walk for prolonged amounts of time
- Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must currently hold a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

LI-JS1

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