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Senior Executive Assistant

3 months ago

Aberdeen Proving Ground Maryland, United States Na Ali'i Consulting & Sales, LLC. Full time

Overview:


Nakupuna solutions is looking for a Senior Executive Assistant to join our team of talented consultants providing professional services for senior Army officials at Army Communications-Electronics Command (CECOM) G8.

The mission of the CECOM G8 is to provide optimal and responsive Resource Management solutions that support the integration and sustainment of C5ISR readiness for the Army.


Responsibilities:


The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.

Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.


Work in partnership with company and client leaders, functional business partners, and other senior executive assistants to provide seamless support to the organization.

Proactively manage executive calendars with attention to accuracy, detail, and allocation of time to promote productivity. Recognize the need to resolve conflicts, orchestrate change, and reprioritize as appropriate.

Author, review, and edit drafts of notes, internal memoranda, and official correspondence.

Track and maintain visibility on taskers and open actions based on inputs and guidance from senior staff in the office.


Independently and proactively transmit information, obtain and assemble data, prepare and review presentations, attend meetings/compile note summaries, communicate inside and outside of the directorate, and deconflict calendar and event scheduling.


Integrate support activities to ensure leadership is prepared for meetings and engagements on a routine basis and in a timely manner.

Process incoming requests and communications requirements to appropriately triage, address, and record internal and external correspondence.

Organize and manage onsite/offsite meetings and team-based programmatic events.


Maintain electronic copies, and paper copies as directed by the Government, of all office documents such as letters, memoranda, reports, and briefings.

Manage office supply room, track stock, compile orders spreadsheets, submit for GFEBS purchase requisitions.


Assist government personnel with official travel and logistical arrangements to accomplish mission requirements using the Defense Travel System (DTS) in compliance with the Joint Travel Regulations (JTR).


Process incoming correspondence, including email and facsimile, to route communication to the appropriate individual in the office for response and action.


Answer and maintain telephonic communications, to include taking messages and referring calls to the appropriate individual or office within the organization.

Interface with the public and guests visiting the organization. Greet and escort high-level officials.

Ensure Front Office is presentable for senior defense officials. Remedy facility concerns and maintain adequate stockage of office supplies.

Support annual operational planning process, business planning, and performance review cycles.


Track and manage completion of key deliverables, follow up on outstanding items, understand organizational priorities, identify process improvements to create efficiency.



Qualifications:
Skills/

Qualifications:
The ideal candidate possesses expertise and experience in DoD financial management.

Specifically, the ideal candidate will be familiar with and have experience with the following technical knowledge, skills, and abilities:

Experience working within an Army Organization required.


Proficient mid-level skills in Microsoft Office products (Word, Excel, Outlook, and PowerPoint), Adobe, and use of office equipment is required.

Excellent oral and written communication skills geared towards executives.

Demonstrated ability to write clear, concise, and articulate correspondence with a focus on quality control and attention to detail.

Strong interpersonal and customer service skills that foster teamwork and create positive relationships with staff and principals.

Working knowledge of coordination requirements for the successful preparation and approval of reports, briefings, memoranda, and presentations.

Ability to prioritize, multi-task, plan, problem solve, and adapt in a fast-paced and strategic environment under minimal supervision.

Education and Experience:
Five or more years of experience supporting Government or Military executives and a Bachelor's degree is desired.

Clearance:
This position requires an active SECRET security clearance. Must be a U.S. citizen.

Physical Requirements:
The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

Ability to perform repetitive motions with the hands, wrists, and fingers.

Ability to engage in and follow audible communications in emergency situations.

Ability to sit for prolonged periods at a desk and working on a computer