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Personal Assistant
4 months ago
**Personal Assistant for Management - Döner Haus Group**
**Location**:New York City (hybrid remote work)
**Type**:1099 Independent Contractor
**About Us**:
Döner Haus Group is expanding rapidly, with new store openings and franchising underway. We pride ourselves on delivering top-notch German-style kebabs and exceptional service. As we grow, we’re looking for a dynamic and highly versatile Management Personal Assistant to support our team and keep our operations running smoothly.
**Key Responsibilities**:
- Regularly manage various administrative and operational tasks to support the management team (e.g., returning packages, handling phone calls with customs, ordering office supplies, coordinating maintenance, preparing expense reports, organizing documents, scheduling events, arranging transportation)
- Regularly create and manage detailed spreadsheets and reports for different aspects of the business (e.g., inventory management, comparing prices across websites, etc)
- Regularly getting involved in new business development opportunities and initiatives (e.g. testing a new kiosk sales model, inquiring about pricing, etc)
- Occasionally conduct research (e.g., finding potential partners, reaching out to potential collaborators)
- Occasionally step in to support front-of-house or other roles in emergencies (e.g., covering for absent staff)
- Occasionally assist with personal tasks as needed (e.g. handling personal shopping requests)
- Occasionally respond to social media messages (e.g., replying to franchise inquiries, managing interactions)
- Maintain efficient communication at all times using task tracking tools and being available 24/7 on short notice
- Screen calls regarding franchising inquiries and gather necessary details (e.g., initial information gathering, scheduling follow-ups)
- Handle staff scheduling and communication when team members call in sick (e.g., notifying team members, arranging cover)
- Be available for a variety of ad-hoc tasks, ensuring all requests are completed efficiently and effectively (e.g., creating PowerPoint presentations, organizing events)
**Qualifications**:
- Prior experience in a personal assistant, executive secretary, or office manager role required
- Highly organized and able to prioritize tasks effectively
- Strong communication skills, both written and verbal
- Proficiency in Microsoft Office Suite, especially Excel and PowerPoint
- Experience with project management tools (e.g., Asana, Trello, Todoist)
- Ability to work independently and manage time effectively
- Flexible and adaptable to changing priorities
- Tech-savvy with the ability to quickly learn new tools and software
- Experience in customer service and hospitality is a plus
**Requirements**:
- **Available to work flexible hours, including evenings and weekends**:
- **Comfortable with a role that includes a mix of professional and personal tasks**:
- **Able to handle tasks on short notice and be on call 24/7**
**Job Types**: Full-time, Contract
Pay: $80,000.00 per year
Schedule:
- On call
**Experience**:
- Microsoft Excel: 1 year (required)
- Microsoft Powerpoint: 1 year (required)
- Personal assistant: 1 year (required)
Ability to Commute:
- New York, NY 10003 (required)
Work Location: Hybrid remote in New York, NY 10003
