Personal Assistant

1 week ago

New York, United States Hire Society Full time

Job Description:

A busy NYC Principal is seeking a highly organized and proactive Personal Assistant to provide comprehensive support managing a busy schedule and overseeing residences located in NYC and the Hamptons. This role requires excellent communication skills, discretion and the ability to manage a variety of tasks efficiently. The ideal candidate will have a background in working for a private family and/or family office, possess excellent organizational and communication skills, be flexible and adaptable as needed and be able to anticipate needs and problem-solve. This role involves handling various aspects of household management, including scheduling, administrative tasks and travel arrangements. Regular monthly travel to the Hamptons is required. Schedule is Monday-Friday 9am–6pm with flexibility to work weekends as needed. Must love animals


Requirements:

Strong command of English language; outstanding writing and verbal skills

Excellent references required from both current and previous employers

2-5 years related experience working as a Personal Assistant within a private family

Strong attention to detail and excellent organization skills

Computer savvy with proficiency in both Mac and PC systems

Professional in both mindset and manner; use of utmost discretion at all times

Experience with and comfort around pets or animals is required

Exceptional communication skills, both verbal and written; ability to maintain a calm demeanor and use common sense in problem-solving

Proven track record of reliability and commitment in previous roles

Valid Driver’s License; willing and able to drive in the city and the Hamptons

Legally able to work in the United States


Responsibilities include, but are not limited to:

  • Oversee the maintenance and management of NYC home and Hamptons homes ensuring all properties are well-organized and functional
  • Manage the Principal’s calendar, including scheduling appointments, meetings and events
  • Coordinate daily activities and ensure efficient time management
  • Handle various administrative duties, such as managing mail, correspondence and personal errands
  • Ensure all tasks are completed with a high level of accuracy and discretion
  • Help with oversight for any pets or animals at the residences, ensuring their well-being and comfort
  • Maintain a busy and ever-changing personal and family calendar with constant communication and follow-up
  • Assisting with coordinating communication between offices, the residence, vendors and contractors, etc.
  • Organizing and managing all required travel itineraries, etc.
  • Handling special requests, projects, and related duties as needed

Additional general Personal Assistant responsibilities as needed and requested

  • Temporary Personal Assistant

    3 weeks ago

    New York City, United States The Assistant Company Full time

    The Assistant Company The Assistant Company New York, NY New York, NY Full-time Full-time From $56 an hour From $56 an hour 23 hours ago 23 hours ago 23 hours ago No phone calls please.Position:Temporary Personal Assistant In this role as temporary Personal Assistant to a high profile Manhattan business executive, you will perform a variety of tasks that...

  • Bilingual Personal Injury Legal Assistant

    1 week ago

    New York, New York, United States Plaintiff's Personal Injury Law Firm Full time

    Job OverviewWe are looking for a meticulous and skilled Bilingual Personal Injury Legal Assistant to become a vital part of our legal team. The ideal candidate will be responsible for supporting attorneys in various facets of personal injury cases, ensuring effective client communication, case management, and preparation for trials. If you possess strong...

  • Personal Care Assistant

    1 week ago

    New Hyde Park, New York, United States Good Shepherd Personal Care Inc. Full time

    Job OverviewAs a Personal Care Assistant at Good Shepherd Personal Care Inc., you will play a vital role in enhancing the quality of life for our clients. Your responsibilities will include:Adhering to a care plan developed by a registered nurseProviding medication reminders to ensure timely administrationAssisting with personal hygiene tasks such as...

  • Part-time Spanish speaking personal injury paralegal

    4 weeks ago

    New York, United States Personal Injury Law Firm Part time $25 - $30

    Job DescriptionJob DescriptionBusy plaintiff’s personal injury law firm in downtown Manhattan seeking an experienced paralegal to assist and help manage cases from intake through trial prep.Daily tasks include:Opening claims with insurance carriers; Filing No Fault applications;Assisting clients with lost wage and property damage claims;Requesting medical...

  • Personal Assistant

    1 month ago

    New York, New York, United States Silver Swan Recruitment Full time

    Silver Swan is currently seeking an exceptional Family/Personal Assistant to cater to the needs of a distinguished UHNW client in the heart of Manhattan, New York.This live-out role is based at our client's beautiful multi-level penthouse on the Upper West Side, with some travel to their second property in Westchester, offering a dynamic work environment...

  • Personal Assistant

    1 week ago

    New York, United States ROCS Grad Staffing Full time

    Personal AssistantFull-Time, Hybrid 1-2 days in office a weekNew York, NY$25-32/hrJob Overview:A global leader in the health and wellness space is currently seeking a Personal Assistant to provide administrative support in a well-organized and timely manner. This is an excellent position for a high energy candidate with exceptional organizational skills who...

  • Personal Assistant

    1 week ago

    New York, United States ROCS Grad Staffing Full time

    Personal AssistantFull-Time, Hybrid 1-2 days in office a weekNew York, NY$25-32/hrJob Overview:A global leader in the health and wellness space is currently seeking a Personal Assistant to provide administrative support in a well-organized and timely manner. This is an excellent position for a high energy candidate with exceptional organizational skills who...

  • Personal Assistant

    2 months ago

    New York, New York, United States Confidental Company Full time

    3.6 New York, NY New York, NY Part-time Full-time Part-time Full-time $22.45 - $35.00 an hour $22.45 - $35.00 an hour 5 days ago 5 days ago 5 days ago Personal/Administrative Assistant Job Description Seeking a Personal/Administrative Assistant to work out of a personal office in Midtown Manhattan.The Assistant will be responsible for monitoring all incoming...

  • Personal Assistant

    1 month ago

    New York, New York, United States Market America Inc Full time

    4.0 New York, NY New York, NY Full-time Full-time From $80,000 a year From $80,000 a year 1 day ago 1 day ago 1 day ago Position Summary:The Personal Assistant to the Senior Executive Vice President provides various personal and professional duties.Essential Function and Responsibilities:Prepares and organizes meetings, parties, and other social events with...

  • Personal Assistant

    6 days ago

    New York, United States Crimmins Residential Staffing Full time

    Job DescriptionJob DescriptionJob Description: Personal AssistantSchedule:M, W, F 9 am 5 pm with flexibility Location:UES - New York CitySalary:$75/hr. - $85/hr.OverviewA client is seeking a trustworthy, and reliable Personal Assistant to assist with scheduling appointments, organizing rooms, and providing companionship. The assistant should be confident,...

  • Personal Assistant

    4 weeks ago

    New York, United States Gendelberg Law, PLLC Full time

    This is an immediately available position for a personal & executive assistant to help with day to day business operations and personal assistance. Responsibilities include calendar management, review of spreadsheets and financials, planning travel, organizing events, making sure that staff are managing their time well, preparing notes from office meetings,...

  • Personal Assistant

    2 months ago

    New York, New York, United States Anthurium Full time

    5.0 Manhattan, NY Manhattan, NY Full-time Full-time From $38 an hour From $38 an hour 21 hours ago 21 hours ago 21 hours ago Anthurium is a boutique, women-owned and operated staffing agency specializing in Personal Assistants.Operated by a team of former PA's, we offer a full service experience to both employees and clients by means of considerate...

  • Personal Assistant

    4 weeks ago

    New York, United States Gendelberg Law, PLLC Full time

    This is an immediately available position for a personal & executive assistant to help with day to day business operations and personal assistance.Responsibilities include calendar management, review of spreadsheets and financials, planning travel, organizing events, making sure that staff are managing their time well, preparing notes from office meetings,...

  • Personal Assistant

    4 weeks ago

    New York, United States Gendelberg Law, PLLC Full time

    This is an immediately available position for a personal & executive assistant to help with day to day business operations and personal assistance.Responsibilities include calendar management, review of spreadsheets and financials, planning travel, organizing events, making sure that staff are managing their time well, preparing notes from office meetings,...

  • Personal Assistant

    1 week ago

    New York, United States Hire Society Full time

    Job Description:A busy NYC Principal is seeking a highly organized and proactive Personal Assistant to provide comprehensive support managing a busy schedule and overseeing residences located in NYC and the Hamptons. This role requires excellent communication skills, discretion and the ability to manage a variety of tasks efficiently. The ideal candidate...

  • Personal Assistant

    4 weeks ago

    New York, United States Robert Half Full time

    Robert Half is seeking a highly organized and efficient professional to assume the dual role of Executive & Personal Assistant for the CEO of a New York-based financial services firm. This position involves both professional and personal assistance responsibilities and offers a unique opportunity to play a pivotal role in the CEO’s day-to-day...

  • Personal Assistant

    4 weeks ago

    New York, United States Robert Half Full time

    Robert Half is seeking a highly organized and efficient professional to assume the dual role of Executive & Personal Assistant for the CEO of a New York-based financial services firm. This position involves both professional and personal assistance responsibilities and offers a unique opportunity to play a pivotal role in the CEO’s day-to-day...

  • Personal Assistant

    1 week ago

    New York, United States NU Laser Spa Full time

    Role DescriptionThis is a full-time on-site role as a Personal Assistant at NU Laser Spa in Queens, NY. The Personal Assistant will be responsible for providing administrative support, managing schedules, handling correspondence, and organizing appointments.QualificationsExcellent organizational and time-management skillsStrong communication and...

  • Personal Assistant

    3 months ago

    New York, United States Bubble Beauty Inc Full time

    Job DescriptionJob DescriptionBubble Skincare is seeking an exceptionally organized, proactive, and versatile individual to fill the role of Personal Assistant to the Founder & CEO. This position requires a multifaceted approach, as it encompasses responsibilities ranging from managing household affairs and family matters to supporting executive-level tasks...

  • Personal Assistant

    2 months ago

    New York, New York, United States Cierve Full time

    Cierve Cierve New York, NY New York, NY Part-time Part-time $20 - $25 an hour $20 - $25 an hour 6 days ago 6 days ago 6 days ago Cierve provides specialized personal assistant services.As a Cierve Agent, your job will be similar to that of a personal assistant.The job will consist of meeting clients at their home or place of business and completing typical...