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Accounts Receivable Specialist

3 months ago

Columbia, United States Convergint Federal Solutions Full time

**Company Description**
Join our team at Convergint Federal Solutions. Become part of one of the nation's leading security integrators for the U.S. Federal Government.

Convergint Federal Solutions (CFS) is a systems integration company that is focused on the physical security with locations in Maryland, Virginia, and North Carolina. CFS is a leader in the design, integration, installation, maintenance, and operation of technically complex integrated physical security management systems. We have the ability to support the entire life cycle of these programs and projects—from security analyses, engineering and design, through installation, operation and maintenance—using in-house personnel and resources is our biggest discriminator.

The Accounts Receivable Specialist plays a critical role in managing the company's accounts receivable processes, ensuring the timely collection of outstanding invoices, and maintaining accurate financial records. This position requires a strong understanding of accounting principles, excellent communication skills, and a dedication to delivering exceptional customer service.

**Value and Beliefs of this Role**:
The person in this role must provide world-class service to customers, colleagues, and communities. It requires a person of integrity, self-accountability, commitment to communicate openly and consistently, delivering results and having fun with laughter daily. In this role we want you to grow with us and deliver results as an exceptional Accounts Receivable Specialist. This job requires a person who remains professional, organized, thorough, task oriented and precise.

**Key Responsibilities**:
**Invoice Generation**:

- Generate and distribute accurate invoices to clients based on contract terms and project milestones.

**Accounts Receivable Management**:

- Monitor and manage the accounts receivable aging report, follow up on outstanding invoices, and facilitate collections in a professional and timely manner.

**Billing Discrepancy Resolution**:

- Investigate and resolve billing discrepancies, disputes, or issues in collaboration with project managers and clients.

**Customer Communication**:

- Maintain regular communication with clients regarding their accounts, answer billing inquiries, and provide excellent customer service.

**Cash Application**:
**Credit Management**:

- Assess and establish credit limits for new and existing clients, as well as review credit terms and make recommendations for adjustments.

**Financial Reporting**:

- Assist in preparing monthly accounts receivable reports, aging analysis, and other financial reports as needed.

**Documentation**:

- Maintain organized and complete records of all accounts receivable transactions and communications.

**Process Improvement**:

- Identify opportunities to streamline accounts receivable processes and contribute to the overall improvement of the finance department's operations.

Other Duties: Other duties assigned within reason of current role previously specified.
**Qualifications**
- Bachelor’s degree in accounting, finance, or 3 or more years of relevant experience in accounts receivable or a related field.
- Proven experience as an Accounts Receivable Specialist or in a similar finance role. - Strong knowledge of accounting principles and practices.
- Excellent communication and interpersonal skills.
- Detail-oriented with a high degree of accuracy in work.
- Proficiency in using accounting software and Microsoft Excel.
- Ability to work independently and as part of a team.
- Exceptional organizational and time management skills.
- Prior experience in the technology or security industry is a plus.

**Requirements**:

- United States Citizenship
- The job may require lifting objects weighing up to 25 pounds. Accommodations can be provided upon request to enable individuals with disabilities to perform the essential functions.
- Security Clearances: This position may require a security clearance. The clearance requirements are determined by the agency(s) in which you are assigned. Convergint Federal will sponsor the level of clearance required. However, it will be your responsibility to obtain and maintain your required level of clearance.

**Additional Information**

**Company Benefits and Perks**:
Convergint Federal fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realize their maximum potential within the company. This role offers a variety of programs and exceptional benefits to our colleagues:

- Company Holidays and Paid Time Off
- Fun & Laughter Day Off
- Medical, Dental & Vision Plan
- Life insurance & Disability Plan
- Wellness Program
- 401K Matching Plan
- Colleague Assistance Program
- Tuition reimbursement
- Competitive salary and compensation plan
- Vehicle reimbursement plan
- Corporate Social Responsibility Day
- And much more

EOE/M/F/V/D

**Equal Opportunity Employer/Protected Veterans/Individuals