Office Coordinator
2 months ago
Office Coordinator
**Job Summary**:
**Responsibilities**:
- Answer incoming phone calls and direct them to the appropriate department or personnel.
- Manage driver check-ins and ensure all processes are followed.
- Serve as the main receptionist at the front door, greeting visitors and handling inquiries.
- Track employee attendance and maintain accurate records.
- Act as the primary contact for our Peru corporate office.
- Perform HR-related tasks, including tracking new hires for their first 90 days, onboarding, and managing Gusto information.
- Order supplies, including pallets, office supplies, and Uline orders.
- Approve orders and ensure they are processed correctly.
- Scan and send Bills of Lading (BOLs) to the Peru office.
- Coordinate direct ship orders to ensure timely delivery.
- Compile and send end-of-day reports to the team.
- Check the mailbox daily, scan, and send bills and payments to the accounting department.
- Document and track safe days for the company.
- Other duties as assigned.
**Qualifications**:
- Proven experience in office coordination or related administrative roles
- Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook)
- Strong communication skills to interact effectively with colleagues and external contacts
- Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced environment
- Excellent organizational skills with keen attention to detail
- Experience with budgeting or financial tracking is a plus
Join us in this dynamic role as an Office Coordinator where you can contribute to the smooth operation of our office environment. Work Location: On-site. Remote work not available.
Pay: From $21.50 per hour
Expected hours: No less than 40 per week
**Benefits**:
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- No weekends
- Overtime
**Experience**:
- Microsoft Office: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Ability to Commute:
- Princeton, IL 61356 (preferred)
Ability to Relocate:
- Princeton, IL 61356: Relocate before starting work (required)
Work Location: In person
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