Office Assistant 1
2 months ago
Office Assistant 1 (NYS Helps)- Category:
- Classified Service Positions- Subscribe:
- Department:
- Opportunity Programs- Locations:
- Albany, NY- Posted:
- May 30, 2024- Closes:
- Open Until Filled- Type:
- Full-time- Position ID:
- 177173- Share
About The State University of New York:
The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In total, SUNY serves about 1.3 million students in credit-bearing courses and programs, continuing education, and community outreach programs. SUNY oversees nearly a quarter of academic research in New York. Research expenditures system-wide are nearly $1.1 billion in fiscal year 2021, including significant contributions from students and faculty. There are more than three million SUNY alumni worldwide, and one in three New Yorkers with a college degree is a SUNY alum.
**Job Description**:
The State University of New York System Administration, located in Albany, New York, is seeking an Office Assistant 1, assigned to work within the Office of Opportunity Programs. The Office of Opportunity Programs (OOP) oversees university-wide programs that promote access, success, and opportunity for students of promise at the pre-college, undergraduate, graduate and first professional levels of study. OOP's oversight responsibilities include program leadership, policy development/implementation, fiscal planning and management, performance monitoring, data collection and reporting.
The duties include, but are not limited to, the following:
- Function as administrative support for the OOP staff, including daily calendar, meetings, events, travel and special projects as needed;
- Serve as the primary person on answering phones, forwarding calls and taking messages;
- Maintain offices files, including listservs and databases for campuses, internal and other stakeholders;
- Assist in administering day-to day activities of the office, including correspondence tracking, filing systems maintenance; and review, prepare, and process supply requisitions, travel vouchers, monthly financial reconciliations and invoice payments;
- Maintain electronic records using excel containing various data; including but not limited to: reports from campuses and distributing them to appropriate campus liaison;
- Assist in all events, meetings and special activities in which the office is involved;
- Keep daily log of incoming and outgoing mail; including opening and distribution;
- Serve as back-up for preparing meeting minutes;
- Assist in reviewing, editing and preparation of professional correspondence; and
- Ordering of office supplies and other items needed within the office.
**Requirements**:
Preferred Requirements:
- Be highly detailed and ensure discretion in all work-related matters
- Have strong interpersonal, verbal, and written communication skills
- Be proficient in Office 365, especially Word and Excel
- Excellent organizational skills, ability to manage multiple priorities
- Exceptional drive to complete tasks in a timely fashion
Additional Information:
- This position is full-time, Monday - Friday, Days
- Starting Salary (SG06) $35,177
Additional Information:
Minimum Qualifications:
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
***
Application Instructions:
- State University of New York System Administration is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation._
About The State University of New York:
The State University of New York is the largest comprehensive system of higher education in the United States, and more than 95 percent of all New Yorkers live within 30 miles of any one of SUNY's 64 colleges and universities. Across the system, SUNY has four academic health centers, five hospitals, four medical schools, two dental schools, a law school, the state's only college of optometry, and manages one US Department of Energy National Laboratory. In t
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