Administrative Assistant

2 weeks ago

Mettawa, United States AbbVie Full time

**Company Description**

The **Administrative Assistant** is part of the AbbVie Digital Lab and provides advanced administrative support to the AbbVie Digital Lab Leadership team. The role will support 5 senior leaders and will require an "all hands-on deck" mentality as day-to-day needs and tasks may change based on needs. Must be flexible and have team mentality. Microsoft Office skills (Outlook, Excel, PowerPoint, Word) and attention to detail are a must. Ability to coordinate meetings and make travel arrangements.
- Maintains and manages calendar to include proactively resolving meeting conflicts as they occur. Monitors leader’s calendar to anticipate changes throughout the day and notify others of meeting conflicts. Strives to give others timely advanced notice if meetings must be changed.
- Makes travel arrangements, creates itineraries, and tracks travel for anticipated issues, organizes schedule while traveling, and is organized to process expense reports per company policy.
- Plans and executes the function’s leadership meetings. Prepares agendas in advance and monitors changes to agenda and attendees. Attends staff meetings to record meeting notes, action items, and address any technical issues.
- Consistently handles confidential or business sensitive information. Generates meeting pre-read documents and other materials.
- Timely and accurate completion of leader’s expense report.
- Coordinate New Full Time Employee’s and/or Contractor’s office set-ups, onboarding and offboarding.
- Adept in submission of purchase orders and opening meeting cards.
- Lead other administrative assistants including having culture of teamwork, addressing training needs and office efficiencies, works collaboratively to set consistent standards.
- Directly interacts with high level executives and their administrative assistants.

**Qualifications**
- High school diploma required, bachelor degree is strongly preferred.
- 5 - 7 years of experience in a corporate business environment.
- Experience in providing support to Senior Leaders or equivalent
- Self-starter and able to function at a high level with general instructions.
- Learns quickly and is flexible to change course quickly when needed.
- Builds strong relationships with peers and cross-functionally team oriented and can-do attitude to be a proactive contributor to the organization.
- Strong written communication skills, able to interact with internal and external colleagues clearly and concisely.
- Professional demeanor and able to maintain confidentiality.
- Uses and understands Microsoft Office suite and understands virtual meeting technology.
- Acts with a sense of urgency and drive for results recognizing Digital Lab contributions to the business and serving our patients.

**Additional Information**
- The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role at the time of this posting based on the job grade for this position. Individual compensation paid within this range will depend on many factors including geographic location, and we may ultimately pay more or less than the posted range. This range may be modified in the future.
- We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical/dental/vision insurance and 401(k) to eligible employees. This job is eligible to participate in our short-term incentive programs.

Note: No amount of pay is a considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company's sole and absolute discretion unless and until paid and may be modified at the Company’s sole and absolute discretion, consistent with applicable law.

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