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Office Administrator

3 months ago

Tampa, United States CIO Technology Solutions Full time

CIO Tech is currently seeking an office administrator for an immediate opportunity. This is a full time position. The Office Administrator is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

The Office Administrator reports to the Controller and is responsible for managing the back-office functions of accounting, HR (onboarding/offboarding paperwork), supervising office staff and process improvement. Compensation range - $60-65k/yr, depending on experience. This is a fast-paced, fun environment with many opportunities to learn and experience the different facets of running a business.

**Job duties include**:
Office Management
- Maintain and order all office supplies.
- Maintain kitchen supplies.
- Order and pick up Monday morning breakfasts.
- Own office lease, maintain relationship with landlord, pay office rent & utilities.
- Own the office layout and employee desk set up.
- Schedule regular office cleanings
- Receive and distribute mail.
- Receive packages as part of the procurement process and distribute them to the appropriate personnel.
- Pick and ship customer hardware/software.
- Plan company events and volunteer opportunities.
- Document and maintain office policies.
- Track and store employee devices, office keys, and inventory on hand for resale.
- Perform monthly inventory counts and book any adjustments.
- Perform regular employee device audits.

Administration
- Own the Time & Expense module of ConnectWise Manage
- Maintain employee expense reimbursement policy.
- Enforce timely submission of employee timesheets.
- Own insurance contracts
- Accounts Payable and Vendor Maintenance
- Enter checks into QuickBooks weekly.
- Mail and distribute checks bi-weekly.

Human Resources
- Maintain employee records ensuring completion and accuracy of detail such as employee information, job classification, pay rates, organizational structure and other key items.
- Own and manage our human resource tool, Bamboo HR
- Own and process bi-weekly payroll
- Own employee benefits and act as liaison between the company and our benefits providers
- Annual workman’s compensation audit
- Assist in the development and implementation of personnel policies and procedures; maintain the employee handbook.
- Process background checks and employment verifications.
- Own the employee onboarding process.
- Own the employee offboarding process.
- Handle employment-related inquiries from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.

Our office is located near the Westshore area.

Core Competencies:

- 2 years office management experience
- Superior communication skills, both verbal and written
- Intuitive and comfortable taking initiative.
- Skilled time manager and multi-tasker
- Uses sound judgement and shows mature decision-making.
- Very strong attention to detail
- Strong clerical, organizational and phone skills
- Advanced MS Office and QuickBooks skills
- Ability to work in a flexible, dynamic and fast-paced working environment.
- Proven track record in dealing with various personalities, working styles and departments while successfully managing a very busy, customer-focused office.