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Executive Administrative Assistant

2 months ago

Tampa, Florida, United States Global Dimensions Full time
Job Summary

We are seeking a highly organized and professional Executive Administrative Assistant to provide comprehensive administrative support to the Command Digital and Artificial Intelligence Office (CDAO) of Global Dimensions LLC. The successful candidate will play a pivotal role in ensuring the efficient operation of the CDAO office, managing communication flows, coordinating schedules, and managing confidential information with the utmost discretion.

Key Responsibilities
  • Manage the operational schedule of the Chief Digital and Artificial Intelligence Officer and maintain the CDAO organizational calendar/long-range calendar.
  • Provide full-time administrative support, including scheduling and providing administrative support, participating in special meetings and events, and assisting with special projects.
  • Handle telephone calls, messages, short-fused taskers, and daily details of Chief Digital and Artificial Intelligence Officer's office calls, briefings, and official social functions.
  • Research and resolve administrative issues and complaints, follow up to ensure complete and quality resolution, and oversee and maintain the office calendar.
  • Plan and implement visits, conferences, and other events involving distinguished visitors, guests, and/or groups.
  • Make official travel arrangements in the Defense Travel System and assist with travel voucher problems.
  • Independently develop methods and procedures for office automation tasks and identify and solve problems in existing methods or procedures.
  • Perform quality assurance checks for all correspondence to ensure accuracy and compliance with Global Dimensions LLC standards, policies, and guidance.
Requirements
  • Minimum five years' experience providing executive-level administrative support services to the Government.
  • BA/BS Degree with a minimum of three years executive-level administrative support services experience may be substituted for the five years' experience without a BA/BS degree.
  • Multifunctional administrative professional skilled in data management, executive-level written and oral communications skills, and experience with Microsoft Office Suite, Defense Travel System, Microsoft SharePoint, and Microsoft CRM.
  • Active TS clearance required upon reporting with eligibility for SCI.