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Office and Administrative Assistant

4 months ago

Turlock, United States People Ready True Blue Inc (Turlock) Full time

_THIS IS A TEMPORARY-TO-PERMANENT POSITION_
- **ESSENTIAL DUTIES AND RESPONSIBILITIES include the following, but OTHER DUTIES MAY BE ASSIGNED.**_

**Order Flow**:

- Monitor open orders to determine the priority of orders to be picked.
- Rank orders based on priority level, ship date, inventory items, and size of order.
- Select orders to be released and picking lists printed.
- Review picking lists for completeness and feasibility.
- Complete manifest entry for shipments.
- Confirm orders including quantity shipped, lot numbers, and backorders.
- Calculate additional charges to be added. (i.e. - freight, service upgrades)
- Reconcile carrier invoices in EM6 and ensure accuracy of charges prior to approval.
- Input/enter info regarding purchasing in PN3 and submit for approval.
- Track and monitor status of outstanding orders including open paperwork, backorders, and comparison to Solomon reports.
- Coordinate common carriers for order pick up or shipping.
- Contact customers for customer pick up or with shipping info
- Process work orders in a timely manner, as required.
- Work with production manager, buyers, customer service, and sales to ensure and communicate product availability.
- Conduct periodic cycle counts and work to resolve discrepancies.
- Actively participate in physical inventory; conduct physical inventories of raw materials, Work in Process items, and supplies.
- Process needed inventory transactions to maintain inventory accuracy.
- Periodically run reports to identify inventory shortages for raw materials, product and product components.

**Operations Support**:

- Resolve issues with packing slips and reprint as needed.
- Communicate with customer service regarding any issues with order entry.
- Coordinate with Inventory Control to resolve inventory issues.
- Coordinate with Turlock and Memphis operations to ensure label availability are adequate at each site. Order labels as necessary for both facilities.
- Assist sales team with inquires as they relate to products and orders.

**JOB REQUIREMENTS/QUALIFICATIONS**:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**EDUCATION and/or EXPERIENCE**:

- Minimum - High School diploma or equivalent.
- Customer service background and/or Shipping work experience preferred.

**LANGUAGE SKILLS**:

- Ability to read, analyze and interpret reports data and industry publications.
- Ability to respond to common inquiries or complaints from management.
- Ability to effectively present information to management.

**MATHEMATICAL AND COMPUTER SKILLS**:

- High proficiency in Microsoft Windows environment.
- Use of personal computer, keyboard, and software packages including: Windows and Microsoft Office.

**REASONING ABILITY**:Ability to define problems, collect data, establish facts, and draw valid conclusions. Solid organizational and filing skills.

**PHYSICAL DEMANDS**: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hand and fingers, handle or feel objects, tools and controls, reach with hands and arms, and talk and hear. The employee is occasionally required to stand, walk, climb or balance, and stoop, kneel, crouch, or crawl.

The employee must regularly lift and/or move up to 30 pounds, occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

**WORK ENVIRONMENT**:Occasional overtime due to special projects.

PeopleReady is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religious affiliation, color, national origin, gender, age, marital status, sexual orientation, gender identity, veteran status, disability, or any other basis protected by law. We will get to know you and connect you with jobs that match your skills, experience and preferences. We work hard every single day to find jobs so each employee has opportunity and variety in their work.

**Job Types**: Full-time, Temporary

Pay: $18.00 per hour

Expected hours: 40 - 50 per week

Schedule:

- 8 hour shift
- Day shift
- Weekends as needed

Work Location: In person