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Program Support Administrator

1 month ago

Phoenix, United States State of Arizona Full time

DEPT OF TRANSPORTATION
- Driving the future of transportation with a diverse and innovative team_
- To_

**PROGRAM SUPPORT ADMINISTRATOR**

Job Location:
Address: 205 S. 17th Ave
Phoenix, AZ 85007

Posting Details:
**Salary**: $81,000.09 to $91,000.09

Anticipated Salary: $86,000.09

Grade: 24

Closing Date: 06/02/2024

Job Summary:
This position will serve as Assistant Manager of the Engineering Consultants Section (ECS) and is responsible for the management, development, and delivery of the department's professional services contracts. Oversees the selection and contract development process through subordinate staff who engage in contract management activities. Provides support, guidance, and leadership regarding contract development and negotiation. Ensures State and Agency policies, procedures, directives, and practices regarding professional service contracts are followed within ECS and other Infrastructure Delivery & Operations (IDO) offices as required. This position maintains a direct working relationship with the ECS Manager, ECS Contract Managers, Project Managers, Auditors, Federal Highway Administration (FHWA), Attorney General's Office, State Engineer's Office (SEO), local public agencies, and consultants. This position may offer the ability to work remotely, in Arizona, based on the departments' business needs and continual meeting of expected performance measures.

Model ADOT values through leading, coaching and developing problem solvers to implement and sustain a continuous improvement culture. Leaders are accountable, transparent, and communicative as they foster an inclusive, diverse, and safe environment.
- This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures._
- The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance._

Job Duties:
Assign contracts and establish priorities and schedules for the effectiveness of the work unit. Provides direction and training for Contract Managers and staff. Initiation of contracts, advertising, selection process, debriefing, negotiating cost, executing contracts, final closeouts, and analyzing audit results. Conducts data pulling, funding/budget analysis and data/physical modeling.

Manage the timeliness, accuracy, and quality of work within the work unit to ensure program delivery. Review and approve Request For Proposal/SQQ documents, consultant payments, contract modifications, and other contract-related tasks performed by staff. Develop and monitor budget.

Participate in the establishment of professional services contract policies and procedures; exercise considerable discretionary judgment within established policies and procedures as well as compliance with all federal and state laws. Strategic planning to ensure program delivery. Performs analytical research, including data gathering, organization, analysis and presentation for a variety of projects.

Meet with and advise consultants, staff, and project managers on contractual processes, procedures, terms, and conditions applicable to their design related contract needs. Maintain a positive working relationship with both internal and external customers. Attend and participate, and facilitate in professional trainings and meetings. Participates in the sustainable deployment of the Arizona Management System (Lean).

Other duties as assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):
**Knowledge**:

- Auditing/accounting principles and practices;
- Cost analysis principles, methods, techniques, and procedures;
- Budgeting principles and fiscal management;
- State procurement laws, codes, statues, and practices;
- ADOT, IDO, and ECS policies and procedures, goals, and objectives;
- Arizona Management System (AMS);
- ADOT's financial system;
- Affirmative Action/Equal Employment Opportunity (EEO) Programs;
- Arizona Disadvantaged Business Enterprise (DBE);
- ADOT Local Public Agency Manual;

**Skill**:

- Interpreting statutes, rules, policies, and procedures;
- Research and analysis techniques;
- Gathering, organizing, analyzing and summarizing / presenting data and findings;
- Technical writing and legal terminology;
- Oral and written communication;
- Customer service and interpersonal relationships;
- Supervisory/personnel management practices;
- Contract and contract management.

**Ability**:

- Direct a high-volume, accelerated program;
- Make good business decisions and build consensus;
- Interpret technical information;
- Implement process improvements;
- Organize, plan and establish priori

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