Program Support Assistant
4 weeks ago
Summary
This position is located in the Phoenix Indian Medical Center located in Phoenix, AZ. The Program Support Assistant performs a wide variety of administrative tasks associated with maintaining and supporting the work performed within a department. Such work includes functions necessary for the efficient management of an office and department leadership team, and ranges from correspondence and information control to timekeeping, acquisitions, and training/ travel coordination.
Duties
Serves as the primary administrative support position in the assigned department and is the supervisor's technical expert and advisor on administrative and management support functions including personnel, procurement, budget and acquisition tracking and planning and general office management. Incumbent receives, assesses, routes, or otherwise handles incoming and outgoing materials related to correspondence, reports, memoranda, and other forms of written communication. Performs the following duties: tracks controlled correspondence; composes and edits correspondence, letters and reports; reviews correspondence and other written documents for accuracy and completeness; and develops standard or form letters and replies to inquiries. Incumbent utilizes computerized office automation equipment such as PC based word processors, databases, database reporting interfaces and spreadsheets for the performance of the duties of this position; database management for input, analysis and reporting (whole cycle for special projects). Functions as the timekeeper for the department. Timekeeping responsibilities include bi-weekly pay with some complicating factors with strict deadlines.-
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