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Executive Assistant

4 months ago

Phoenix, United States CASA Academy Full time

**Executive Assistant**

CASA Academy provides low income students with the early academic foundation and character skills necessary to graduate from college and succeed in life. At CASA we are not just a school, but a movement to raise the bar for education in Phoenix.

**Overview**:Under the supervision of the CEO, provides support to the CEO, DSO and DCI in a wide range of office and school operations; coordinates and organizes office activities and coordinates flow of communications and information for the CEO, DSO and DCI; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information; prepares and maintains a variety of records and reports related to assigned activities.

**Reports To**:CEO

**Responsibilities**:

- Performs diverse office-related managerial responsibilities within areas and limits of authority as delegated by the CEO, DSO and DCI; coordinates and organizes office activities and coordinates flow of communications and information for the CEO.
- Compiles information and prepares and maintains a variety of records and reports related to assigned activities.
- Inputs a variety of information into an assigned system; assures accuracy of input and output data.
- Maintains confidentiality of various aspects of school operation including sensitive and personal information.
- Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence.
- Offers guidance and direction to other school personnel as needed.
- Assists with registration duties as needed.
- Communicates with personnel and various outside agencies to exchange information, request and provide materials, coordinate activities and resolve issues or concerns.
- Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrator and staff.
- Establishes, maintains and assures proper use of confidential files including student and personnel.
- Secures substitutes in order to assure adequate coverage for school site; orients substitute personnel and provides keys and pertinent information.
- Prepares and submits purchase orders and work orders as assigned; prepares reimbursement requests and deposits according to established procedures.
- Attends and participates in assigned meetings and trainings.
- Updates and maintains multiple calendars as assigned; organizes appointments and meetings.
- Tracks and orders assigned school supplies according to established procedures and assures appropriate levels of supplies are maintained.
- Operates a variety of office equipment including a copier, fax machine, two-way radio, computer and assigned software

**Qualifications**:

- Minimum of a high school diploma
- Fingerprint Clearance Card
- Spanish proficiency required

**Compensation and Benefits**:CASA Academy offers a competitive compensation package and comprehensive health benefits.

**Unique benefits of working at CASA Academy**:

- CASA Academy is a fun and joyful learning environment. We have a supportive and collaborative team with a strong, positive staff culture. We enjoy potlucks and holiday parties as a team and provide surprise gifts and treats to our staff throughout the year We care about our staff both professionally and personally.
- We pride ourselves in our ability to provide our staff with excellent observations and coaching. One-on-one coaching occurs on a weekly basis and staff have a school-wide professional development each Thursday. We also offer three weeks of summer professional development and two days of all-day professional development for staff throughout the year.

We offer a comprehensive benefits package in which we cover 80% of the medical, dental and vision costs. You will also have the option to contribute to a voluntary 403(b) plan and enroll in short-term disability insurance.

**Job Types**: Full-time, Contract

**Salary**: $50,000 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Parental leave
- Retirement plan
- Vision insurance

**Job Types**: Full-time, Contract

Pay: $40,146.21 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- Monday to Friday

Ability to Relocate:

- Phoenix, AZ 85051: Relocate before starting work (required)

Work Location: In person