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Executive Assistant

2 months ago

Phoenix, United States Iannarino Fullen Group Full time

Executive Assistant - Compliance/Human Resources

Phoenix, AZ 85016

$20.00 - $25.00 Per Hour (DOE)


We're well known as a respected leader in the Phoenix healthcare industry, with a reputation for outstanding leadership, innovation and dedication to the patients and communities we serve. We employs over 650 credentialed providers and more than 350 professional/administrative staff as one of the largest physician groups in the Valley.


What Do We Offer?

We continuously strives for and succeeds in providing a strong and positive work environment through employee appreciation, team collaboration, competitive compensation, mentoring, growth opportunity, and attractive benefits that include:

  • A strong benefits package inclusive of Medical, Dental and Vision, and several voluntary benefits, Effective DAY ONE
  • Flexible Spending Account option
  • Company-paid STD and LTD
  • A rich 401(k) with employer match, increasing annually up to 6%
  • 3 weeks of Paid Time Off, increasing after 3 years.
  • Paid Sick Time
  • 10 paid holidays, annually
  • and more


About the Role:

The Human Resources and Compliance Executive Assistant (EA) serves as both an assistant to the Chief Compliance Officer (CCO) and as the administrative support role to the Human Resources department.

Schedule

This is a full-time position, Monday through Friday, 40 hours per week.


Primary Responsibilities of the Role:

  • Oversees lobby operations including greeting visitors, maintaining package pickup/ delivery and conference room scheduling.
  • Answers main line and clinic calls, transferring to departments or clinics as appropriate.
  • Assists with ongoing audit of employee files for compliance.
  • Monthly reconciliation of department credit card with supporting documentation
  • Coordinates meal and office supply orders for department
  • Manages and monitors Travel Reduction Program (TRP)
  • Handles meeting and schedule correspondence for CCO.
  • Monitors and acts as a main contact for specialized company inboxes and forwards emails to appropriate personnel
  • Assists with data entry projects and/or reorganization of company documents and files.
  • Records meeting minutes for CCO as needed.
  • Manually and digitally maintains downtime policy and emergency binders.
  • Assists with requesting and uploading DOS reports and rosters in accordance with audit schedules.
  • Assists with other duties as assigned.

The Successful Candidate Will Possess:

  • High school diploma or equivalent required.
  • 1+ year HR/ HRIS experience AND/OR 1+ year administrative experience in healthcare setting.
  • Bachelor’s degree or equivalent combination of education, training, and experience preferred.
  • 1+ year customer service experience preferred.
  • Bilingual Spanish/ English preferred.

Employee Health Compliance:

As a condition of employment, we require all employees to comply with Employee Health standards. All employees must provide proof of Tuberculosis clearance as well as Influenza immunization (or an approved declination). Specific roles, depending on location/job responsibilities will require proof of immunization or antibodies for Hepatitis B, MMR, TDAP, and Varicella.