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Executive Assistant

3 months ago

Phoenix, United States Ultimate Staffing Full time

This full-time, in-office position is located in Phoenix, AZ.

Responsibilities

* Act as the point of contact among executives, employees, clients, and other external partners
* Manage information flow in a timely and accurate manner
* Manage executives' calendars and set up meetings
* Make travel and accommodation arrangements
* Track daily expenses and prepare weekly, monthly, or quarterly reports
* Act as an office manager by keeping up with office supply inventory for all locations
* Take minutes during executive / board meetings
* Organize and set-up offices for new employees
* Oversee the performance of IT support service
* Weekly, monthly, and quarterly reports to exec team on project status
* Order new equipment/furniture for staff and new employees
* Manage conference room calendar and maintain service support for office equipment
* Assist with management of equity management platform & assist with communicating details to partners and employees

Skills & Qualifications
* 3-5 year of work experience as an Executive Assistant, Personal Assistant, or similar role
* A strong desire to make change and an overall "get it done" attitude
* Outstanding organizational and time management skills
* Experience with Jira, or similar project management tool
* Familiarity with office gadgets and applications (e.g. Outlook Calendars, Copy Machines, Video Conferencing)
* Ability to sit or stand for long periods of time while typing or using a computer
* Proficient in Microsoft Office and other applications
* Excellent listening, verbal, and written communications skills
* Discretion and confidentiality
* High School Degree
* PA diploma or certification is a plus
* CAPM and/or PMP certification is a plus
* This job may require up to 20% travel

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.