Administrative Assistant Ll

2 weeks ago

Arlington, United States FYI-For Your Information, Inc. Full time

**FYI - For Your Information, Inc. **is one of the fastest growing and most successful woman-owned Federal contractors in the country. We have won awards for being a _Great Place to Work_ and continue to make ground-breaking advancements. We focus on career development and promotion - people are the core of everything we do. If you are looking for a career and not just a job, you're in the right place

**FYI - For Your Information, Inc.**, is a Woman-Owned Small Business GSA schedule vendor that is a premier provider of Human Capital, Training, and Information Technology services.

**FYI** attributes this capacity to deliver quality services to many factors, including **FYI's** in-house recruiters, senior HR professionals, corporate administrative staff, and agile, committed management resources. **FYI's **focus on the national, regional and local requirements of its customers, and a corporate organizational structure with sufficient depth of skills and authority to deploy and manage scalable teams, allows **FYI** to be responsive to the real-time needs of our Federal clients.

**Summary**:
The Career Board is responsible for the selection of Client-14 and Client-15 Agent and Non-Agent vacancies (Diversion, Intelligence Research Analyst and Chemist). With Collaboration from Agent Assignments, Diversion, Intelligence and Forensic Sciences all announcements are requested and approved for announcement by the Career Board Executive Secretary.

**Responsibilities**:

- Process recommendation memos: Using the NFC database, research and confirm each applicant's information from the Recommendation Memos and create position in the Career Board database in a timely fashion (typically two weeks before the board meeting). If applicable, verify all concurrences are present on rec memos.
- Maintain and update the announcement tracker excel spreadsheet as well as the Career Board Access database
- Draft correspondence and reports to generate SAPP Band scores then upload to the Career board website.
- Track and process headquarter exemptions (research to confirm 3 years to mandatory retirement), headquarters rotation list (have 5 years in grade before rotating into Headquarters), end of foreign tours for future placement, Client-15's who have been at HQS more than 3 years, and other Career Board Statistics,
- Ensure all Basic Qualified List (BQL) Packages are saved on Shared Drive
- Review, analyze, and evaluate program functions and processes to ensure that work performed is essential and contributes to the accomplishments of organizational objectives and overarching goals. Recommend solutions to ensure efficiency of operations and facilitate improvement.
- Use guidance or oversight from higher graded specialists to evaluate customer needs and recognize potential program issues and/or trends.
- Maintain confidential and sensitive information such as PII and Agent and Non-Agent personnel matters
- Other duties include but not limited to document scanning, coordinating meetings, and reserving conference rooms.
- Inform management on specific requests related to immediate problems of limited scope.
- Draft correspondence, recommendations, reports, and memoranda to support administrative programs.
- Plan and develop new methods for coordinating the administrative work of a complex organization with disparate organizational segments requiring complicated administrative controls to accomplish the work of the Career Board management team.

**Requirements**:

- Must have one (1) year of specialized experience equivalent to a Client-11 federal grade level performing the duties of an HR Administrative Support Specialist.
- Experience performing a wide variety of routine administrative and clerical support activities for a human resources office; creating and distributing HR reports.
- Experience utilizing automated systems to enter data; track time and attendance, and maintain human resources files.

**FYI's Benefits/Incentives: What is in it for you?**
- Opportunity to work remotely (per contract requirements).
- A knowledgeable, high-achieving, experienced, and fun team.
- A diverse work atmosphere.
- The chance to be part of a rapidly growing company and the next success story.
- Team building and innovation.
- A competitive base salary with a loaded benefits package plus 401K.
- Tuition/Education Assistance.
- Personal computer device allowance.
- Pet Insurance.

We are an equal opportunity employer and value diversity. All employment is decided on the basis of qualifications, merit and business need.

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