Legal Administrative Assistant

2 weeks ago

Arlington, Virginia, United States Motion Recruitment Full time
Legal Administrative Assistant

This position will be a hybrid model and the candidate will need to come on site their D.C. office.

What You Will Be Doing:
  • Offer comprehensive secretarial and administrative support within a team of 2 or 3 Legal Administrative Assistants (LAAs).
  • Manage and uphold efficient office procedures while adhering to Firm policies; cultivate collaborative relationships and foster teamwork.
  • Collaborate effectively with fellow LAAs within the designated team; provide backup assistance to other LAAs when necessary and volunteer for additional tasks when feasible; thrive in a shared workspace accessible to lawyers and other LAAs.
  • Provide mentorship, share expertise, and address Firm policies and procedures for assigned LAA colleagues; offer guidance as needed and lead by example.
  • Arrange client meetings, reserve conference facilities, coordinate audiovisual equipment, and manage catering needs through CovReservations; register Firm guests with Security/Client Services.
  • Facilitate all aspects of lawyers' travel arrangements (both domestic and international), prepare travel schedules, process reimbursements promptly, maintain Outlook calendars, and monitor important deadlines for lawyers as required.
  • Coordinate communication and organize essential information with team members.
  • Monitor lawyers' incoming emails as instructed, answer phones, and direct callers; accordingly, greet and assist visitors as needed.

    Required Skills & Experience:
    • A High School diploma is a prerequisite.
    • College education is highly recommended.
    • Previous experience in secretarial or administrative roles is indispensable.
    • Superior written and oral communication abilities are necessary.
    • Outstanding interpersonal and organizational skills are required.
    • Keen attention to detail and adeptness at multitasking in a fast-paced setting are crucial.
    • Capacity to prioritize tasks and orchestrate workflow is essential.
    • Ability to uphold confidentiality is imperative.
    • Proficiency in managing workflow and assigning tasks as needed is vital.

      Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.

      This position doesn't provide sponsorship.

  • Legal Secretary III

    2 weeks ago

    Arlington, Virginia, United States TEXAS DEPARTMENT OF FAMILY AND PROTECTIVE SERVICES Full time

    Job/Position DescriptionLegal Secretary IIIPerforms complex legal secretarial and administrative support work for one or more attorneys, including local district and county attorneys as well as Department attorneys. Maintains complete and accurate control of legal files. Work includes preparing and typing legal and administrative correspondence and...

  • Procurement Administrative Assistant

    6 days ago

    Arlington, Virginia, United States Randstad USA Full time

    Our client in the solar energy space in Arlington, VA is hiring for a temporary Procurement Administrative Assistant. This contract is slated to last a minimum of 3 months. This individual will be responsible for managing various administrative functions for the procurement team. The ideal candidate will have at least a couple of years of administrative...

  • Administrative Assistant

    6 days ago

    Arlington, Virginia, United States Aramark Full time

    Job DescriptionThe Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and...

  • paralegal specialist

    2 weeks ago

    Arlington, Virginia, United States Defense Legal Services Agency Full time

    Incumbent typical work assignments may include the following:Receives, reviews, inventories, and logs incoming/outgoing discovery. Assists defense team in filing legal documents in court and ensure that materials are delivered to the court, opposing counsel, and any other interested, relevant, and required third party. Prepares written summaries of research,...

  • Administrative Assistant I

    6 days ago

    Arlington, Virginia, United States University of Texas at Arlington Full time

    Posting Number S05447PPosition Title Administrative Assistant IDepartment Mech and Aero EngineeringLocation ArlingtonJob Family Administrative SupportPosition Status Full-timeWork Hours StandardWork ScheduleMonday-Friday, 8:00am – 5:00pmOpen to External and InternalSalary Salary is commensurate based on qualifications and relevant experience...

  • Executive Administrative Assistant

    6 days ago

    Arlington, Virginia, United States LMI Consulting, LLC Full time

    OverviewLMI seeks an Executive Administrative Assistant to support our OUSD(A&S) customer in Arlington, VA.LMI is a consultancy dedicated to powering a future-ready, high-performing government, drawing from expertise in digital and analytic solutions, logistics, and management advisory services. We deliver integrated capabilities that incorporate emerging...

  • Executive Administrative Assistant

    6 days ago

    Arlington, Virginia, United States LMI Consulting, LLC Full time

    OverviewLMI seeks an Executive Administrative Assistant to support our OUSD(A&S) customer in Arlington, VA.LMI is a consultancy dedicated to powering a future-ready, high-performing government, drawing from expertise in digital and analytic solutions, logistics, and management advisory services. We deliver integrated capabilities that incorporate emerging...

  • Security Administrative Assistant Co-Op

    6 days ago

    Arlington, Virginia, United States CAE Full time

    Role and Responsibilities Who We Are:CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.CAE Defense & Security Mission: CAE's Defense and...

  • Contract Administrator

    4 hours ago

    Arlington, Virginia, United States CAE Full time

    About This Role Who We Are:CAE Vision: Our vision is to be the worldwide partner of choice in defense and security, civil aviation, and healthcare by revolutionizing our customers' training and critical operations with digitally immersive solutions to elevate safety, efficiency and readiness.CAE Defense & Security Mission: CAE's Defense and Security business...

  • Windows System Administrator

    2 weeks ago

    Arlington, Virginia, United States Motion Recruitment Full time

    Windows System AdministratorThis company specializes in economic and quantitative analysis, offering expertise in economic analysis and expert testimony for clients navigating intricate legal proceedings, regulatory matters, and other challenges encompassing antitrust, class certification, intellectual property, and labor and employment issues.The candidate...

  • Executive Office Administrator and Scheduler

    6 days ago

    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC is seeking a dedicated Executive Office Administrator and Scheduler to provide support on-site in the Pentagon working as part of a team supporting the Department of Defense (DoD) General Counsel (GC), the chief legal advisor to the Secretary of Defense, a Presidentially nominated, Senate-confirmed position who is a four-star military...

  • Technical Systems Administrator

    3 weeks ago

    Arlington, Virginia, United States Virginia Hospital Center Full time

    Technical Systems AdministratorPurpose & Scope:The Technical Systems Administrator is responsible to provide systems engineering and administrative support across a wide array of software and hardware systems and components used to deliver production services. The incumbent provides technical leadership and direction for the automation and improvement of...

  • Executive Assistant Tier 2

    6 days ago

    Arlington, Virginia, United States Honu Services Full time

    Job Title: Executive Assistant Tier Job Location: Pentagon, Arlington, VA 22201 Job Summary Galapagos Federal Systems LLC is looking for an enthusiastic, well-qualified individual to fill the Tier 2 SES Executive Assistant position and to join the DASA (DES) team of qualified, diverse individuals at the Pentagon. The Tier 2 Executive Assistant provides...

  • System Administrator/Task Lead

    6 days ago

    Arlington, Virginia, United States Honu Services Full time

    Position Title: System Administrator Task Lead - GITMO Work Location: Guantanamo Bay, Cuba Job Summary KaiHonua, LLC is looking for an enthusiastic, well-qualified individual to fill the System Administrator position and to join our team of qualified, diverse individuals. As the Systems Administrator Task Lead for our Arlington, Virginia office, you will...

  • Microsoft Azure System Administrator

    6 days ago

    Arlington, Virginia, United States BAE Systems Full time

    Job Description BAE Systems is seeking an experienced Microsoft Azure - Systems Administrator to join our NATO SEASPARROW Project Office (NSPO) IT/IM Team.Provision, configure, monitor, and troubleshoot Azure resources and services, such as virtual machines, storage accounts, networking, backup, identity, and security.Implement and enforce policies,...

  • Member Relations Assistant

    6 days ago

    Arlington, Virginia, United States Randstad USA Full time

    Our client is a non-profit organization with a great mission behind them They are looking for a detail oriented Member Relations Assistant to support the team. This will be a hybrid position, reporting to the Director, Contracts. This is a 4-6 month long contract (potentially extend and or become permanent). If this sounds like a fit for you, please apply...

  • ServiceNow Systems Administrator

    2 weeks ago

    Arlington, Virginia, United States SAIC Career Site Full time

    Description SAIC has an opening for a ServiceNow Systems Administrator in Arlington, VA. SAIC is recognized as an IT leader in the intelligence and law enforcement spaces. This exciting opportunity will be supporting the United States Marshals Services unique mission needs. We are seeking an individual to join the team who is fully committed to the success...

  • Administrative and Technical Support Specialist

    6 days ago

    Arlington, Virginia, United States Amentum Full time

    Amentum is seeking an Administrative and Technical Support Specialist. The AA independently accomplishes general or routine office administrative tasks. The AA should have the expertise and qualifications to accomplish moderately complex administrative tasks with minimal guidance and assistance. Depending on the customer office, some tasks can be more...

  • Windows Systems Administrator

    6 days ago

    Arlington, Virginia, United States VAE, Inc. Full time

    OVERVIEW: VAE, Inc. is a full service IT Infrastructure Solutions Company focused on building, securing and supporting our clients' mission critical enterprises. We provide a distinctive array of design, integration and implementation services as well as fully managed service offerings. VAE is at the forefront of leveraging multi-tenant capable technologies...

  • Jr-Mid Level Windows System Administrator Hybrid Washington

    2 weeks ago

    Arlington, Virginia, United States Motion Recruitment Full time

    Jr-Mid Level Windows System AdministratorThis company specializes in economic and quantitative analysis, offering expertise in economic analysis and expert testimony for clients navigating intricate legal proceedings, regulatory matters, and other challenges encompassing antitrust, class certification, intellectual property, and labor and employment...