Administrative Assistant
2 weeks ago
Job Title: Administrative Assistant
Department: Operations
Reports To: Site Leader and Department Heads
Work Location: Onsite, Arlington, Texas
Pay Type: Exempt
Job Overview: We are seeking a highly organized and detail-oriented Administrative Assistant to support our senior leader and department heads. The ideal candidate will be a skilled planner with exceptional capabilities in managing schedules, handling confidential information, and facilitating the smooth operation of our leadership team's daily activities. This position may require availability outside of standard work hours and the ability to perform a variety of tasks as needed.
Responsibilities and Duties:
- Provide comprehensive administrative support to executive leaders and department heads, ensuring efficient operation of the office.
- Manage calendars, schedule meetings, and coordinate travel arrangements, ensuring optimal time management of executives.
- Handle confidential and proprietary information with discretion and integrity.
- Prepare and distribute meeting agendas, take detailed notes during meetings, and ensure follow-up on action items.
- Create and maintain a system for managing documents and files, both digital and physical, to support organizational efficiency.
- Serve as a liaison between executives and other staff, as well as external partners, to facilitate communication and project coordination.
- Organize and oversee special events and projects, demonstrating strong project management skills.
- Prepare and edit correspondence, reports, and presentations, maintaining a high standard of accuracy and professionalism.
- Assist in the preparation and control of operational budgets related to office and administrative expenses.
- Available to work outside of standard office hours as needed.
- Perform other tasks as assigned to support the diverse needs of the organization.
- Maintain excellent phone etiquette and professional conduct at all times.
Qualifications:
- Proven experience as an Administrative Assistant, Secretary, or similar role supporting senior-level managers or executives.
- Excellent organizational skills and the ability to prioritize multiple tasks seamlessly with superb attention to detail.
- Strong knowledge of office management systems and procedures.
- Outstanding communication and interpersonal abilities, including excellent phone etiquette.
- Proficiency in MS Office, with aptitude to learn new software and systems.
- Ability to handle confidential information with discretion and professionalism.
- High school diploma required; further education or certification in Office Administration is a plus.
- Bilingual abilities preferred, to accommodate diverse communication needs within the organization.
- Demonstrated ability to work independently as a self-starter.
Work Environment:
This position operates in a fast-paced manufacturing environment for smart electronics. The candidate must be able to adapt to rapid changes and fluctuations in workload and priorities. An understanding of safety fundamentals and adherence to Good Manufacturing Practices (GMPs) are critical to ensure both personal and team safety and compliance. Candidates must demonstrate the ability to quickly assimilate safety protocols and operational procedures to maintain high standards of safety and quality in all aspects of their work.
Benefits Package:
We are proud to offer a generous benefits package that supports the health, well-being, and financial security of our employees and their families. Our comprehensive benefits include a variety of health insurance options, a 401(k) plan with company match, paid time off, and life and disability insurance. Additionally, our employees have access to an Employee Assistance Program and wellness initiatives. This robust package underscores our commitment to creating a supportive and rewarding workplace.
-
Administrative Assistant
1 month ago
Arlington, United States SAIC Full timeDescription SAIC is seeking an Administrative Assistant with an active Secret clearance to work onsite at the Mark Center in Alexandria, VA. The Administrative Assistant will provide Defense Travel System (DTS) support to the Irregular Warfare Technical Support Directorate (IWTSD). This office and its ten subgroups identify and develop new capabilities for...
-
Administrative Assistant
3 days ago
Arlington, United States Kent, Campa and Kate Inc. Full timeJob DescriptionJob DescriptionAdministrative Assistant – Arlington, VirginiaBackground:Kent, Campa and Kate Incorporated (KCK) is a federal contracting company that provides professional services to Government Agencies. We are currently seeking candidates for Administrative Assistant position for an administrative and training program support contract at...
-
Administration Assistant
1 month ago
Arlington, United States AMBIT Polyurethane LLC Full timeJob DescriptionJob DescriptionJoin our team at AMBIT Polyurethane LLC , a leading polyurethane chemical manufacturing company, as an Administrative Assistant. We are looking for a proactive and professional individual to help streamline our office operations and support our dynamic team. This role is ideal for someone who thrives in a busy environment and is...
-
Administrative Assistant
4 days ago
Arlington, Virginia, United States Aramark Full timeJob DescriptionThe Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and...
-
Administrative Assistant
1 month ago
Arlington, United States ROCS Grad Staffing Full timeThis is a great opportunity for a candidate with previous administrative experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with all reception and administrative duties, coordinating tenant service requests, administration of tenant lease agreements, billing and collecting tenant receivables...
-
Administrative Assistant
1 month ago
Arlington, United States ROCS Grad Staffing Full timeThis is a great opportunity for a candidate with previous administrative experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with all reception and administrative duties, coordinating tenant service requests, administration of tenant lease agreements, billing and collecting tenant receivables...
-
Administrative Assistant
1 month ago
Arlington, United States ROCS Grad Staffing Full timeThis is a great opportunity for a candidate with previous administrative experience looking for a new challenge. We are looking for a quick learner and energetic representative to assist with all reception and administrative duties, coordinating tenant service requests, administration of tenant lease agreements, billing and collecting tenant receivables...
-
Administrative Assistant
3 days ago
Arlington, United States U.S Comm for Refuge Full timeJob DescriptionJob DescriptionThe U.S. Committee for Refugees and Immigrants (USCRI) supports people who have lost or left their homes. For over 100 years, the unwavering commitment of our leadership, team, network of service providers, and advocates has helped redirect the destiny of countless vulnerable lives. In neighborhoods, in Washington, and around...
-
Administrative Assistant
5 days ago
Arlington, United States Kratos Full timeJob Description Kratos Defense & Rocket Support is currently seeking a Senior Administrative Assistant will provide daily administrative functions and routines of the N80 Division. This includes coordinating appointments and meetings, coordinate and adjust conference room usage requests, maintaining schedules and event calendars, operation of...
-
Executive Administrative Assistant
3 weeks ago
Arlington, United States LHH Full timeLHH is currently seeking an Executive Administrative Assistant for a global technology firm in Arlington, VA. Qualified candidates must have a bachelor’s degree and at least five years of executive administrative support experience to be considered. As the Administrative Assistant, you will perform complex calendar management, conduct travel arrangements,...
-
Executive Administrative Assistant
3 weeks ago
Arlington, United States LHH Full timeLHH is currently seeking an Executive Administrative Assistant for a global technology firm in Arlington, VA. Qualified candidates must have a bachelor’s degree and at least five years of executive administrative support experience to be considered. As the Administrative Assistant, you will perform complex calendar management, conduct travel arrangements,...
-
Legal Administrative Assistant
2 weeks ago
Arlington, United States Motion Recruitment Full timeLegal Administrative Assistant This position will be a hybrid model and the candidate will need to come on site their D.C. office. What You Will Be Doing: Offer comprehensive secretarial and administrative support within a team of 2 or 3 Legal Administrative Assistants (LAAs). Manage and uphold efficient office procedures while adhering to Firm policies;...
-
Legal Administrative Assistant
2 weeks ago
Arlington, Virginia, United States Motion Recruitment Full timeLegal Administrative AssistantThis position will be a hybrid model and the candidate will need to come on site their D.C. office.What You Will Be Doing:Offer comprehensive secretarial and administrative support within a team of 2 or 3 Legal Administrative Assistants (LAAs). Manage and uphold efficient office procedures while adhering to Firm policies;...
-
Administrative Assistant I
4 days ago
Arlington, Virginia, United States University of Texas at Arlington Full timePosting Number S05447PPosition Title Administrative Assistant IDepartment Mech and Aero EngineeringLocation ArlingtonJob Family Administrative SupportPosition Status Full-timeWork Hours StandardWork ScheduleMonday-Friday, 8:00am – 5:00pmOpen to External and InternalSalary Salary is commensurate based on qualifications and relevant experience...
-
Administrative Assistant Ii
1 week ago
Arlington, United States Mayvin Inc Full timeThe **Administrative Assistant II** shall assist the Prisoner Operations Division (POD) with the United States Marshals Service (USMS) management in all office activities and operations as assigned. The individual shall provide program support, including administrative and clerical services, in accordance with program requirements Must be a U.S....
-
Educational Administrative Assistant
2 days ago
Arlington, United States Arlington Public Schools Full timeRESPONSIBILITIES : Performs one or more sets of the following; may not include all duties performed; not all incumbents perform all essential functions delineated: Performs full range of entry or full proficiency level administrative support and secretarial tasks as assigned to support the instructional program; assisting school administration,...
-
Administrative Assistant
2 weeks ago
Arlington, United States Redhorse Corporation Full time**Position Description** Redhorse Corporation is seeking an Administrative Assistant - Level II to support programs and projects at the Facilities Services Directorate with the Washington Headquarters Service. Specifically, the Administrative Assistant - Level II will provide secretarial support to the Federal Facilities Division (FFD), including...
-
Receptionist Administrative Assistant
1 month ago
Arlington, United States TTI LABS Full timeJob DescriptionJob DescriptionWe are seeking a Receptionist Administrative Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Greet and assist onsite guestsAnswer inbound telephone callsOrganize and file documentsPerform all other office tasksSend and recieve emails as...
-
Administrative/clinical Assistant
1 month ago
Arlington, United States Capital Vision Full timeJob Summary: **Duties**: - Manage and organize office files and documents - Answer and direct phone calls - Greet and assist visitors in a professional, mature manner. Must be reliable and a team player - Schedule appointments and maintain calendars - Assist with billing, invoicing, and record-keeping Clinical Duties - Take and document patient histories -...
-
Medical Administrative Assistant
1 day ago
Arlington, United States Mayvin Inc Full timeThe Medical Administrative Assistant will assist the U.S Marshals Service’s (USMS’s) Human Resources Division Medical Team in processing and maintaining medical records. This position will liaise with Federal Employees, Contractors, and Divisions throughout the U.S. Marshals Service. Must be a U.S. Citizen. Must undergo a Background Investigation...