Legal Administrative Assistant
2 weeks ago
This position will be a hybrid model and the candidate will need to come on site their D.C. office.
What You Will Be Doing: Offer comprehensive secretarial and administrative support within a team of 2 or 3 Legal Administrative Assistants (LAAs). Manage and uphold efficient office procedures while adhering to Firm policies; cultivate collaborative relationships and foster teamwork. Collaborate effectively with fellow LAAs within the designated team; provide backup assistance to other LAAs when necessary and volunteer for additional tasks when feasible; thrive in a shared workspace accessible to lawyers and other LAAs. Provide mentorship, share expertise, and address Firm policies and procedures for assigned LAA colleagues; offer guidance as needed and lead by example. Arrange client meetings, reserve conference facilities, coordinate audiovisual equipment, and manage catering needs through CovReservations; register Firm guests with Security/Client Services. Facilitate all aspects of lawyers’ travel arrangements (both domestic and international), prepare travel schedules, process reimbursements promptly, maintain Outlook calendars, and monitor important deadlines for lawyers as required. Coordinate communication and organize essential information with team members. Monitor lawyers’ incoming emails as instructed, answer phones, and direct callers; accordingly, greet and assist visitors as needed. Required Skills & Experience: A High School diploma is a prerequisite. College education is highly recommended. Previous experience in secretarial or administrative roles is indispensable. Superior written and oral communication abilities are necessary. Outstanding interpersonal and organizational skills are required. Keen attention to detail and adeptness at multitasking in a fast-paced setting are crucial. Capacity to prioritize tasks and orchestrate workflow is essential. Ability to uphold confidentiality is imperative. Proficiency in managing workflow and assigning tasks as needed is vital.
Applicants must be currently authorized to work in the United States on a full-time basis now and in the future.
This position doesn’t provide sponsorship.
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