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Associate Research Administrator
2 months ago
The Associate Research Administrator position will support the Department of Earth & Planetary Sciences, reporting to the Manager of Research Administration in the Weinberg College Dean’s Office. Provides lifecycle pre
- & post-award research administration for the department ensuring the fulfillment of all sponsor requirements. Coordinates all aspects of grant &/or contract pre and post-award activities. Ensures that all activities are completed in compliance with associated federal & institutional rules & regulations.
The position offers the flexibility of On-Site or Hybrid options. Hybrid can be on-site on the Evanston campus one to two days per week. Join a supportive and collaborative group of research administrators in Weinberg College in advancing the research mission of the University.
Please note:
Supervisor provides objectives, deadlines & specific instructions only for new, difficult, &/or unusual work. Work is reviewed upon completion & only occasionally to verify technical accuracy & compliance with practice, policy, & procedures. EE informs supervisor of on-going progress &/or potentially controversial matters.
EE uses an advanced knowledge of skills, methods & practices & some innovation, analysis, & reasoning to choose appropriate alternatives from among pre-defined policies & procedures to complete work that includes successive steps & involves some non-routine problems &/or decisions.
As time and budget allows:
New-"Brown Bag"-Interested in becoming an RA?
Need more "How To:" sessions such as:
Fill out internal & external paperwork
Create & review budget
Review sponsor guidelines
Read a solicitation
Five University Business Processes classes (HR700, HR705, HR715, HR725, HR740)New-"Brown Bag"-Interested in becoming an RA?
NU-ORI-Res Dam Training session
SCS course: Grantsmanship for the Research Professional
ASRSP effort reporting 101
NU Financials budget reconciliation and reporting
Audit & Advisory best practices
The Associate Research Administrator/Research Administrator position is a multi-level position. Dependent on the minimum qualifications, this position could be offered at either level
**Specific Responsibilities**:
- Complexity_
- Typically administers entire research projects such as:
- Single Principal Investigator (PI) basic proposals, grants &/or contracts
- May assist with components of multi-PI or multi-unit proposals, grants &/or contracts
- Pre-Award_
- Completes pre-award administration of grant &/or contract activities.
- Reviews solicitation & determines necessary components.
- Prepare grant budgets and documents
- Post-Award_
- Completes post-award administration of research grants &/or contracts.
- Reviews account establishment and award documents.
- Reviews expenditures with Business Office.
- Tracks formal re-budgeting.
- Provides data needed for the preparation of interim and final financial and technical progress reports.
- Facilitates in account close out activities.
- Monitors projects for under spending and overspending with Business Office.
- Communicates with PI, other unit and project personnel, OSR, ASRSP and/or sponsor accordingly.
- Financial_
- Reviews transactions and reports issues.
- Compliance_
- Resolves standard & routine compliance problems & issues involving associated NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
- Becomes familiar with Federal and institutional regulations
- Alerts supervisor to potential higher risk compliance issues
- Attends required Research Administration trainings and courses to advance systems and business process knowledge.
- Miscellaneous_
Performs other duties as assigned.
**Minimum Qualifications**:
- Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
- 1 year financial or administrative support experience in a research environment or other relevant experience.
**Minimum Competencies: (Skills, knowledge, and abilities.)**
- Organization, time management, detail oriented
- Multi-tasking, communication
- familiarity with Excel,
**Preferred Qualifications**:
- Excellent written and verbal communication
This position is full-time and the target hiring range is between $55,128 - $77,525 per year. Offered salary will be determined by the applicant’s education, experience, knowledge, skills and abilities, as well as internal equity and alignment with market data.
**_ Benefits:_**:
**_ Work-Life and Wellness:_**:
- Northwestern offers comprehensive programs and services to help you and your family navigate life’s challenges and opportunities, and adopt and maintain healthy lifestyles._
**_ Professional Growth & Development:_**:
Northwestern strongly recommends COVID-19 vaccinations and boosters for people who can obtain them as a critical tool for minimiz
