Executive Assistant

4 weeks ago


Deer Park, United States Planned Development & Construction Full time

Job Overview:
**Responsibilities**:

- Manage the front desk, greeting visitors and directing them to the appropriate personnel
- Provide personal assistant support to executives, including managing calendars, scheduling appointments, and making travel arrangements
- Maintain and organize files, both physical and digital, ensuring easy retrieval of documents
- Answer phone calls and respond to inquiries with professionalism and excellent phone etiquette
- Provide exceptional customer service to clients and stakeholders
- Coordinate projects and assist with project management tasks as assigned
- Perform general clerical duties such as data entry, photocopying, and scanning documents
- Utilize software programs such as Microsoft Outlook Calendar and phone systems to manage appointments and communicate effectively
- Assist with document signing using platforms like DocuSign

Qualifications:

- Proven experience as an executive assistant or in a similar role
- Excellent organizational and time management skills
- Strong attention to detail and ability to prioritize tasks effectively
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software programs
- Exceptional communication skills, both written and verbal
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong problem-solving skills and ability to work independently or as part of a team

Pay: $63,085.00 - $66,554.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

**Experience**:

- Microsoft Excel: 2 years (preferred)
- Office management: 2 years (preferred)

Work Location: In person


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