Executive Assistant

3 weeks ago

Cedar Park, Texas, United States Oni Studios Full time

Who is Oni Studios?

​​Oni Studios is a powerful resource helping content creators build powerful businesses and brands. Based in Austin, Texas, we're in the heart of technology, gaming innovation, and digital culture. Our leadership has been in the gaming space for over five years, spearheading tactics and efforts that show real results for transforming content creation into a full enterprise. Our vision is to pioneer the next generation of content creators in the gaming industry - and we hope you will join us

Picture Yourself on the Team

Oni Studios is looking for an Executive Assistant to assist our top creator. The right candidate is highly organized and has the ability to handle various workloads per week. Your role is to be the main point of contact for the executive. You will maintain his personal and professional calendar and ensure that all tasks and appointments are met in a timely manner. In addition, you will be responsible for more personal tasks such as running errands and keeping track of dietary needs through food preparation. As an Executive Assistant, you will be a necessary component in the executives world that allows him to maintain focus on tasks that require his full attention.

Primary functions:

  • Booking and arranging travel, transportation and accommodation
  • Scheduling personal appointments and events
  • Personal calendar management
  • Professional calendar management
  • Professional email management
  • Reminding the executive of important tasks and deadlines
  • Organizing reports and documents
  • Coordinating and organizing meetings, including preparing agendas and taking minutes
  • Maintaining confidentiality of sensitive information and decisions
  • Acting as a gatekeeper, screening requests and managing access to the talent to ensure a strategic and streamlined workflow
  • Coordinating the logistics of appearances, meetings, and events, ensuring the talent is well-prepared and informed
  • Shopping trips
  • Grocery shopping
  • Daily food preparation
  • Running errands when needed
  • Cleaning and organizing rooms
  • Other tasks as assigned

What you have accomplished:

  • 2 years minimum proven work experience as a personal assistant
  • 35 to 50 hours per week, eligible for overtime
  • Must be available to work weekends, on-call commitment
  • Will be a hybrid work schedule
  • Knowledge of office management systems and procedures
  • GSuite proficiency
  • Flexibility and adaptability
  • Exceptional organizational and time management skills
  • Ability to be proactive and take the initiative
  • Ability to multitask and prioritize daily work loads
  • Outstanding verbal and written communication skills
  • Ability to maintain discretion and confidentiality
  • Must be comfortable being filmed or on camera
  • Minimum high school diploma or equivalent
  • Valid Driver's License
  • Clean Driving Record
  • PA certification would be an advantage, but is not required

Compensation & Benefits

  • Competitive base salary
  • 3-15% bonus qualification after 6 months with Oni
  • Medical, Dental & Vision insurance offerings
  • Company paid life insurance, $25k
  • 401k & 401k matching
  • Paid vacation days
  • Paid sick time off
  • 3 days of bereavement per year
  • 12 Select paid US Holidays off
  • Travel reimbursement

Oni Studios is an equal opportunity employer committed to fostering a welcoming and inclusive environment. Our dedication extends to our team, our content, the diverse community we serve, and the communities we are part of. We approach every aspect of our work with kindness, empathy, and respect for each other, ensuring that everyone, from team members to clients, feels valued and respected.

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