Executive Assistant to CEO

2 weeks ago


Scottsdale, United States Asset Preservation Wealth & Tax Full time

Job Summary:
**Responsibilities**:

- Manage the CEO's calendar, including scheduling meetings and appointments for wealth clients
- Collaboration with other departments to prepare materials for client meetings as needed
- Keep client management systems up-to-date with client information
- Assist and process information and documentation requirements for new or existing accounts, transfers, etc.
- Assume ownership of inquiries and requests; communicate with internal departments to ensure clients’ expectations for timely service delivery are met
- Coordinate travel arrangements and prepare detailed itineraries
- Maintain office organization and filing systems
- Handle sensitive information in a confidential manner
- Provide administrative support for special projects as assigned

Qualifications:

- Experience working in the financial industry is required
- Proven experience as an Executive Assistant or similar role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook Calendar)
- Strong phone etiquette and customer service skills
- Excellent organizational and time management abilities
- Ability to multitask and prioritize tasks effectively
- Experience with phone systems and project coordination
- Knowledge of clerical procedures and DocuSign software is a plus

Pay: $65,000.00 - $80,000.00 per year

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off

Schedule:

- 8 hour shift

Ability to Relocate:

- Scottsdale, AZ 85254: Relocate before starting work (required)

Work Location: In person


  • Executive Assistant

    11 hours ago


    Scottsdale, United States Vaco Full time

    Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to CEO.Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one...

  • Executive Assistant

    7 hours ago


    Scottsdale, United States Vaco Full time

    Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to CEO.Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one...


  • Scottsdale, United States Drake Cement & Materials Full time

    Welcome to Drake Cement: Part of UNACEM NA, the Southwest's leading supplier of cement and aggregate building materials. It is our mission to provide our customers with the highest quality products and services, while maintaining environmental and social responsibility and a strong focus on our most valuable resource, our employees. The Drake companies are...


  • Scottsdale, United States Drake Cement & Materials Full time

    Welcome to Drake Cement: Part of UNACEM NA, the Southwest's leading supplier of cement and aggregate building materials. It is our mission to provide our customers with the highest quality products and services, while maintaining environmental and social responsibility and a strong focus on our most valuable resource, our employees. The Drake companies are...

  • Executive Assistant

    2 weeks ago


    Scottsdale, United States Cadence Education, Inc. Full time

    Executive Assistant Scottsdale, AZ Cadence Education is one of the premier early childhood educators in the United States, operating over 310 private preschools and elementary schools across 30 states. With over 30 years in business, we have develope Executive Assistant, Executive, Assistant, Education

  • Executive Assistant

    1 month ago


    Scottsdale, United States Investorlift Full time

    Job DescriptionJob DescriptionSalary: We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to a high level executive. As an Executive Assistant, you will play a critical role in managing the day-to-day operations and administrative tasks of a C-level executive and their office. You will...

  • Executive Assistant

    5 days ago


    Scottsdale, United States Sleepyhead USA Full time

    Sleepyhead, a rapidly growing mattress topper company, is seeking a highly skilled and detail-oriented Executive Assistant. **Job Summary**: We are seeking a highly capable and dedicated Executive Assistant to play a critical role in managing a fast-paced businesses. This position is ideal for someone who thrives in a dynamic environment and is skilled at...

  • Executive Assistant

    2 weeks ago


    Scottsdale, United States AZ TUITION CONNECTION INC Full time

    Job Overview: We are seeking an energetic and detail-oriented Executive Assistant to provide top-notch administrative support to our Executive Director. In this role, you will play a crucial part in ensuring the smooth operation of our organization by managing his schedule, coordinating meetings, and handling a variety of tasks to keep things running...

  • Executive Assistant

    1 month ago


    Scottsdale, United States AZ TUITION CONNECTION INC Full time

    Job DescriptionJob DescriptionJob Overview: We are seeking an energetic and detail-oriented Executive Assistant to provide top-notch administrative support to our Executive Director. In this role, you will play a crucial part in ensuring the smooth operation of our organization by managing his schedule, coordinating meetings, and handling a variety of tasks...

  • Executive Assistant

    2 weeks ago


    Scottsdale, United States Meritage Homes Full time

    Responsibilities Meritage Homes is looking for an Executive Assistant to perform senior level administrative responsibilities for our Chief Financial Officer (CFO) and team members within the finance, accounting and IT departments. This role requires the ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and...

  • Project Coordinator

    4 weeks ago


    Scottsdale, United States gate6 Full time

    At Gate6, we are a group of confident developers and bold creatives who thrive on bringing our clients ideas to life. We combine user experience, design and software development in one cohesive group to create beautiful technology and happy users. **Job Description**: The Project Coordinator reports to the CXO but will also be expected to work closely with...


  • Scottsdale, United States Marquee Asset Management, LLC Full time

    Job DescriptionJob DescriptionSalary: Job descriptionSAM Construction Group is a fully integrated Developer/Builder of apartment communities and custom homes who self-performs several scopes of work, including Concrete, Civil, Mechanical, Plumbing, Electrical, Drywall and Roofing.Position Highlights:  The Executive Assistant is responsible for providing...


  • Scottsdale, United States Ageless Mens Health Full time

    Ageless Men’s Health seeking an articulate, upbeat and experienced Executive Administrative Assistant to support our growing Headquarters team in North Scottsdale. This position will have the opportunity to support multiple functions within our company’s Headquarters, should be detail oriented, comfortable wearing many hats and quickly shifting...


  • Scottsdale, United States Barrett-Jackson Auction Co, LLC Full time

    Job DescriptionJob DescriptionPosition Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making...


  • Scottsdale, United States Ageless Mens Health Full time

    Job DescriptionJob DescriptionAgeless Men’s Health seeking an articulate, upbeat and experienced Executive Administrative Assistant to support our growing Headquarters team in North Scottsdale. This position will have the opportunity to support multiple functions within our company’s Headquarters, should be detail oriented, comfortable wearing many hats...

  • Executive Assistant

    3 weeks ago


    Scottsdale, Arizona, United States Meritage Homes Corporation Full time

    Responsibilities: Meritage Homes is looking for an Executive Assistant to perform senior level administrative responsibilities for our Chief Financial Officer (CFO) and team members within the finance, accounting and IT departments. This role requires the ability to exercise initiative, discretion, judgment, tact, and diplomacy with sensitive, complex, and...


  • Scottsdale, United States Barrett-Jackson Auction Co, LLC Full time

    Position Purpose:Responsible for handling both administrative assistant and personal assistant duties for the C-Suite Executives and Barrett-Jackson Executive Team. Ensure that the C-Suite Executive team operates in an efficient and effective manner by supporting calendar management, receiving high volume of phone calls, making travel arrangements, handling...

  • Medical Assistant

    4 weeks ago


    Scottsdale, United States Neighborhood Outreach Access To Health Full time

    Neighborhood Outreach Access to Health (NOAH) is looking for talented healthcare team members to step into our culturally diverse health centers! From Scottsdale to Glendale, NOAH provides affordable, high-quality healthcare services. Serving over 40,000 neighbors, our model of care places patients needs at the center of attention as we deliver comprehensive...

  • Executive Assistant

    1 month ago


    Scottsdale, United States LMEG Full time

    Pay: $56,371.00 - $61,126.00 per year **Benefits**: - 401(k) - Dental insurance - Health insurance - Paid time off Ability to Relocate: - Scottsdale, AZ 85254: Relocate before starting work (required) Work Location: In person

  • Sales Executive

    4 weeks ago


    Scottsdale, United States OTR Solutions Full time

    OTR Solutions is an innovator in the transportation industry providing a suite of factoring, fuel, and business management focused solutions. We help new and established companies get fast access to the funds they need for daily operations. As a Private Equity backed FinTech company, we are looking to grow our best-in-class financial organization. OTR has...