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Administrative Coordinator

2 months ago

Glendale, United States Hutchinson & Bloodgood LLP Full time

**Please note that this position is part-time, 20 hours per week**

Are you interested in becoming a valued member of a remarkable team and firm? A place where your talents can shine as you assist clients in improving their financial, tax, and business aspects? Are you seeking a collaborative, innovative, and fulfilling work environment where your contributions are recognized and rewarded?

Look no further With over 100 years in the industry, our firm serves clients locally and globally. Our expertise extends across a wide array of industries, ensuring that we can cater to the unique needs of clients from diverse sectors.

Join our team and experience a collaborative and enriching work environment. With an emphasis on continuous technical training and the development of essential skills, we prioritize your success by providing the tools and resources needed to thrive in the world of public accounting

**Job Summary**:
The Administrative Coordinator will be responsible for providing administrative support to ensure efficient office operation. This role involves a variety of tasks related to organization and communication, and requires a proactive, professional individual with excellent multitasking skills.

**Essential Functions**: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the job requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Provide general support to visitors
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Maintain an organized filing system for documents and records
- Coordinate office activities and operations to ensure efficiency and compliance with company policies
- Handle confidential information with discretion and professionalism
- Assist with special projects and events as needed
- Perform other related duties as required

**Administrative Tasks**
- Works independently with a minimum of supervision
- Follows all policies and procedures established by firm
- Enters time daily to ensure current and accurate tracking of hours
- Follows safety rules according to firm Injury and Illness Prevention Program (IIPP)

**Marginal Functions**
- Accepts special projects as assigned

**Job Requirements**:To perform this job successfully, the individual must possess the following education, licenses and certifications, experience, and skills.
- Proven experience as an Administrative Assistant, Executive Assistant, or in a similar role
- Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- Attention to detail and problem-solving skills
- High degree of discretion and confidentiality

**Education**
- High School diploma or equivalent

**Licenses and Certifications**
- Must possess and maintain a valid driver's license.

**Experience**
- 2+ years of related experience required

**Interpersonal Skills**
- High level of enthusiasm to work collaboratively in a team environment to meet and exceed expectations for internal and external clients.
- Self-motivated, adaptable, able to work with mínimal direction in a high pressure environment.
- Works with minimum direction to complete tasks and assignments and is flexible to accept tasks and projects.
- Upholds the professional standards of conduct for respectful behavior and demonstrates a high degree of personal integrity.
- Ability to handle confidential information.

**What we offer**:

- Competitive compensation
- Focus on work/life balance
- Flexible schedules
- Opportunity to work with a friendly and supportive team

The compensation for this position ranges from $18.00 - $20.00. Actual compensation will be dependent upon the individual’s qualifications, experience, skills, licensure, and certifications.