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Executive Assistant
4 months ago
The Executive Assistant will support the Head of Talent Management, Head of HR Service Delivery and Colleague Relations, Head of Enterprise HR Analytics & Optimization, and Head of Organizational Effectiveness and Learning. The role requires high emotional intelligence and interpersonal skills, highly technical capability with suite of tools, an incredible work ethic, and the ability to proactively anticipate and manage a variety of executive needs.
You will
- Provide proactive level of executive administrative support, ensuring excellent service and professionalism with every interaction.
- Demonstrate ability to problem solve and bring forward recommended solutions.
- Consistently demonstrate excellent judgment, and integrity, exhibiting a high level of confidentiality, discretion and diplomacy when dealing with sensitive correspondence, issues, and information.
- Coordinate all travel arrangements (flights, car service, hotel reservations, etc.) and process reimbursable expenses in a timely manner.
- Proactively manage calendar, schedule meetings, arrange meeting logistics and resolve calendar conflicts.
- Interact with executives and assistants internally and externally, responding to requests with an appropriate sense of urgency.
- Prioritize and manage your own workflow to ensure quality and efficiency to meet deadlines and be flexible in adjusting to changing work priorities.
- Proactively address, or resolve issues, within own area of accountability and keep leadership informed of any matters requiring their attention.
- Collaborate with sourcing team and other necessary parties to initiate purchase orders (PO) and manage vendor payments effectively.
- Prepare correspondence, reports, presentations, and other materials, ensuring deadlines are met.
- Assist with other special projects, perform additional assignments, as needed - growth mindset.
You have
- Bachelor’s degree in business administration, Human Resources, related field, or relevant experiences.
- 5+ years of experience as an Executive Assistant, preferably supporting senior executives.
- Organizationally savvy, with keen ability to read sensitive situations and respond effectively.
- Strong knowledge of all audio visual set up (i.e., video conferencing) and ability to successfully collaborate with AV team as dictated by meeting requirements.
- Excellent communication skills, both written and verbal.
- Strong organizational skills and attention to detail.
- Ability to multitask and manage competing priorities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Experience in project management and event coordination.
- Ability to maintain confidentiality and handle sensitive information.
- Ability to work independently and as part of a team.
- Flexibility to work outside of regular business hours when needed.
Location /Travel
Hybrid role - 2 days in office, 3 days WFH. Preferred locations - Stamford, CT or Hudson Yards, New York (Stamford strongly preferred)
Salary Range
$65,180.00 - $97,767.50
Our Promise
At Guardian, you’ll have the support and flexibility to achieve your professional and personal goals. Through skill-building, leadership development and philanthropic opportunities, we provide opportunities to build communities and grow your career, surrounded by diverse colleagues with high ethical standards.
Inspire Well-Being
As part of Guardian’s Purpose - to inspire well-being - we are committed to offering contemporary, supportive, flexible, and inclusive benefits and resources to our colleagues.
Health Care- Choice of [high deductible/copay] medical plans* with prescription drugs, including coverage for fertility and transgender inclusive benefits- Dental plan- Vision plan- Health care accounts - flexible spending, health reimbursement, and health savings accounts- Critical illness insurance
Life and Disability Insurance- Company-paid Life and Disability insurance plus voluntary supplemental coverage- Accident insurance
Retirement and Financial- 401(k) retirement plan with a company match, plus an annual age/service-based Company contribution and an annual profit-sharing contribution, if applicable- Complimentary 1:1 financial guidance with a licensed Fidelity representative
Time Off and Remote Work- Flexible work arrangements (part in-person/part remote)- Unlimited paid time off for most roles plus time off for volunteering, jury duty, voting, and bereavement- Personal holidays for colleagues to use in recognition of religious, cultural, or civic days- Paid parental leave and paid family and medical leave policies
Emotional Well-being and Work-Life- Emotional well-being, mental health, and work/life resources powered by Spring Health- Wellness programs, including fitness program and equipment reimbursement- Child, adult, and elder back-up care support through Bright Horizons- Adoption assistance- College planning- Tuition reimbursement- Student loan assistance- Commuter benefits in se
