Executive Project Coordinator
2 weeks ago
**What You’ll Do**:
**Responsibilities include**:
**_Executive Support:_**
- Provide comprehensive administrative support to the CEO, including calendar management, time management, organizational needs, and meeting coordination.
- Prepare and edit presentations, reports, and other documents for executive review, ensuring accuracy and consistency.
- Schedule and organize meetings, including agenda development, logistics coordination, and follow-up actions.
- Assist in prioritizing tasks and projects to optimize the CEO’s time.
- Develop and maintain a time management system to enhance efficiency.
- Provide personal assistance to the executive as required.
**_Project Coordination:_**
- Coordinate cross-functional teams and stakeholders to ensure alignment and successful project outcomes.
- Anticipate future trends and challenges that may impact project outcomes, and proactively develop strategies to address them.
- Collaborate with senior management to provide insights and recommendations on how projects can contribute to the long-term success of the organization.
- Prepare and distribute regular project status updates to stakeholders and senior management.
- Ensure adherence to established processes and procedures within the organization.
- Coordinate with team members to ensure project milestones are met on time.
- Conduct research and analysis on various topics as needed.
- Maintain accurate project documentation, including project plans, progress reports, and meeting minutes.
- Monitor project deliverables to ensure they meet quality standards and specifications. Conduct regular quality reviews and implement corrective actions as needed to address any deficiencies.
**What You’ll Need**:
- Bachelor’s degree in Business Administration, Project Management, and/or related field.
- Proven experience (3+ years) in executive assistance and project management roles, preferably in a corporate environment.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent written and verbal communication skills, with a keen attention to detail.
- Proficiency in project management tools and software (e.g., Microsoft Project, Asana, Trello).
- Ability to work independently with mínimal supervision and collaborate effectively in a team environment.
- Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.
- Discretion and confidentiality in handling sensitive information and executive matters.
**What You’ll Get**:
- Competitive salaries and performance bonuses
- Top-tier medical and dental coverage
- Relocation assistance packages
- Generous vacation policy
- Training opportunities and continuing education
- Catered lunch, snacks, and beverages
- Group outings and company parties
- Casual dress environment
-
Executive Project Coordinator
2 weeks ago
Chicago, Illinois, United States Valkyrie Trading Full timeWhat You'll Do: As an Executive Project Coordinator, you will play a pivotal role in supporting the CEO while simultaneously assisting in key projects within the organization. This dynamic position requires a highly organized individual with exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving. The...
-
Project Coordinator
2 days ago
Chicago, United States Procom Full timeProject Manager - Project Coordinator - Junior IntroThe Project Manager - Project Coordinator - Junior is a dynamic role designed to support senior executives by providing comprehensive administrative and operational support. This includes managing budgets, planning corporate events, and ensuring smooth day-to-day operations within the department. This...
-
Commercialization Project Coordinator
7 days ago
Chicago, United States Dairy Farmers of America, Inc. Full timeFacilitate the execution of projects within specific brands/categories, including but not limited to innovation initiatives and/or capital and cost out initiatives. As a project leader, coordinate with cross functional parties, including relevant bra Project Coordinator, Commercial, Project Management, Coordinator, Supply Chain, Customer Service, Business...
-
Executive Coordinator
2 weeks ago
Chicago, United States National Immigrant Justice Center Full timeJob DescriptionJob DescriptionDescription: Executive CoordinatorSummary: This position reports to the Executive Director. As a member of the NIJC team, the Executive Coordinator supports the Executive Director and responds to emerging issues in the executive office and senior team. The position manages a variety of administrative duties, works closely with...
-
Project Executive
7 days ago
Chicago, United States Clune Construction Company Full timeRaise your hand if you're craving a work environment that values your talent. Join the Clune family where youre valued as an employee owner! Clune Construction is proud to be made up of passionate, driven, unique individuals who exhibit integrity an Executive, Project Manager, Leadership, Project Management, Project Lead, Client Relations, Business Services
-
Executive Project Administrator
7 days ago
Chicago, United States QuadGraphics, Inc. Full timeProject Management & Communication:Prepare executive presentations, agendas, documents for internal and external meetings. This will require strong working knowledge of Outlook, Teams, Word, Excel, and PowerPoint, and other shared collaborative tools Executive, Administrator, Office Manager, Project Management, Project, Microsoft, Manufacturing, Business...
-
Senior Project Coordinator
2 weeks ago
Chicago, United States UL Solutions Full timeJOB DESCRIPTIONEnsures appropriate monitoring, reporting, tracking and follow-up procedures are in place for effective project management and execution. Issue PO to vendors based on information and approvals provided by Project Manager. Assists and collaborates with internal project managers and third-party construction management firms to verify...
-
Senior Project Coordinator
2 weeks ago
Chicago, Illinois, United States UL Solutions Full timeJOB DESCRIPTIONEnsures appropriate monitoring, reporting, tracking and follow-up procedures are in place for effective project management and execution.Issue PO to vendors based on information and approvals provided by Project Manager.Assists and collaborates with internal project managers and third-party construction management firms to verify construction...
-
EXECUTIVE COORDINATOR
4 weeks ago
Chicago, United States Sinai Health System Full timeThe Executive Coordinator is responsible for performing administrative and clerical tasks for the Chief Executive Officer to support the executive’s daily and longer term priorities and desired business outcomes. The Executive Coordinators act as a liaison between the executive and other team members and both internal and external stakeholders. The...
-
Chicago, United States Integrated Project Management Company Full timeDescription#LI-Hybrid Relocation Assistance is Available For more than three decades, premier organizations have trusted IPM to help ensure the successful execution of their strategic portfolios and critically important initiatives. With 90 percent repeat business and a Net Promoter Score in the world-class category, IPM has a reputation that is second to...
-
Research Project Coordinator
4 hours ago
Chicago, United States Northwestern University Full timeThe Department of Surgery is seeking a strong research coordinator to lead project coordination, data collection, and analysis clinical trials and projects within the greater department. This position will support multiple Principal Investigators and surgical specialties. A prime focus of the role will be expanding clinical trial offerings within the...
-
Executive Assistant and Special Project Manager
4 hours ago
Chicago, United States NAMWOLF Full timeAre you looking to join a team that is passionate about what they do? Are you someone who embraces diversity and thrives in a team setting? We are NAMWOLF. We are a non-profit trade association comprised of minority and women-owned law firms whose mission is to promote diversity in the legal profession. In NAMWOLF’s view, the most effective way for...
-
Executive Assistant and Special Project Manager
4 hours ago
Chicago, United States NAMWOLF Full timeAre you looking to join a team that is passionate about what they do? Are you someone who embraces diversity and thrives in a team setting? We are NAMWOLF. We are a non-profit trade association comprised of minority and women-owned law firms whose mission is to promote diversity in the legal profession. In NAMWOLF’s view, the most effective way for...
-
Design/Construction Project Coordinator
3 weeks ago
Chicago, United States PowerHouse Recruiting: PH Companies Full timeDesign/Construction Project Coordinator – ResidentialAre you a design/construction professional with high-end residential experience, looking to grow your career within a creative design & build firm? Yes, please contact us today, we are looking forward to learning more about your talents and career goals.This is an excellent opportunity to work within our...
-
Design/Construction Project Coordinator
4 weeks ago
Chicago, United States PowerHouse Recruiting: PH Companies Full timeDesign/Construction Project Coordinator – ResidentialAre you a design/construction professional with high-end residential experience, looking to grow your career within a creative design & build firm? Yes, please contact us today, we are looking forward to learning more about your talents and career goals.This is an excellent opportunity to work within our...
-
Project Manager/Coordinator
2 days ago
Chicago, United States Talent Software Services Full timeProject Manager/Coordinator Job Summary: Talent Software Services is searching for a Project Manager/Coordinator for a contract-to-hire position in Chicago, IL(Hybrid). The opportunity will be six months with a strong chance for a long-term extension. Position Summary: Performs a variety of administrative and clerical tasks, financial and human...
-
Senior Project Manager
6 days ago
Chicago, United States Integrated Project Management Company Full timeDescriptionHybrid Relocation Assistance AvailableFor more than three decades, premier organizations have trusted IPM to lead the successful execution of their strategic portfolios and critically important initiatives. Headquartered in Chicago with offices in Boston, Parsippany, Minneapolis, St. Louis, Los Angeles, and San Francisco, IPM has led more than...
-
Project Coordinator
19 hours ago
Chicago, United States JLL Full timeJLL supports the Whole You, personally and professionally. JLL supports the Whole You, personally and professionally. We are currently seeking Project Coordinator to join our Project and Development Services (PDS) team on a Work Dynamics Financial Services account. Our team’s priorities are: Thrilling and delivering strategic solutions to...
-
Executive Assistant
1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeA non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...
-
Executive Assistant
1 week ago
Chicago, United States Mack & Associates, Ltd. Full timeA non-profit located Rosemont is looking for add an Executive Assistant to join their team. The Executive Assistant will provide high level administrative support mainly to support the CEO but will also assist other executives as needed. The Executive Assistant will assist with calendar and travel coordination as well as assist with projects. This is a great...