Executive Project Coordinator

2 weeks ago


Chicago, United States Valkyrie Trading Full time

**What You’ll Do**:
**Responsibilities include**:
**_Executive Support:_**
- Provide comprehensive administrative support to the CEO, including calendar management, time management, organizational needs, and meeting coordination.
- Prepare and edit presentations, reports, and other documents for executive review, ensuring accuracy and consistency.
- Schedule and organize meetings, including agenda development, logistics coordination, and follow-up actions.
- Assist in prioritizing tasks and projects to optimize the CEO’s time.
- Develop and maintain a time management system to enhance efficiency.
- Provide personal assistance to the executive as required.

**_Project Coordination:_**
- Coordinate cross-functional teams and stakeholders to ensure alignment and successful project outcomes.
- Anticipate future trends and challenges that may impact project outcomes, and proactively develop strategies to address them.
- Collaborate with senior management to provide insights and recommendations on how projects can contribute to the long-term success of the organization.
- Prepare and distribute regular project status updates to stakeholders and senior management.
- Ensure adherence to established processes and procedures within the organization.
- Coordinate with team members to ensure project milestones are met on time.
- Conduct research and analysis on various topics as needed.
- Maintain accurate project documentation, including project plans, progress reports, and meeting minutes.
- Monitor project deliverables to ensure they meet quality standards and specifications. Conduct regular quality reviews and implement corrective actions as needed to address any deficiencies.

**What You’ll Need**:

- Bachelor’s degree in Business Administration, Project Management, and/or related field.
- Proven experience (3+ years) in executive assistance and project management roles, preferably in a corporate environment.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Excellent written and verbal communication skills, with a keen attention to detail.
- Proficiency in project management tools and software (e.g., Microsoft Project, Asana, Trello).
- Ability to work independently with mínimal supervision and collaborate effectively in a team environment.
- Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.
- Discretion and confidentiality in handling sensitive information and executive matters.

**What You’ll Get**:

- Competitive salaries and performance bonuses
- Top-tier medical and dental coverage
- Relocation assistance packages
- Generous vacation policy
- Training opportunities and continuing education
- Catered lunch, snacks, and beverages
- Group outings and company parties
- Casual dress environment



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