Senior Project Coordinator

1 month ago

Chicago, United States UL Solutions Full time

JOB DESCRIPTION

  • Ensures appropriate monitoring, reporting, tracking and follow-up procedures are in place for effective project management and execution.
    • Issue PO to vendors based on information and approvals provided by Project Manager.
    • Assists and collaborates with internal project managers and third-party construction management firms to verify construction work performed, materials used, and validates adherence for progress payments to contractors.
    • Prepares status update reports for Executive Management update calls, meetings, and or submissions.
    • Ensures that the design and construction projects meet established requirements, and that construction complies with established standards.
    • Reviews contract close-out documents as directed.
  • Manages and oversees the construction-related financial document collection, tracking, and reporting including submitting/receiving purchase orders, reviewing and documenting pay applications, reviewing and approving submittals from contractors and tracking progress.
  • Manages field and office activities of third-party construction management firms.
  • Project Management Support:
    • Design and GC RFPs:
      • Create folders and maintain folders on SharePoint for distribution of documents to bidders.
      • Create transmittals and distribute bid documents to bidders.
      • Organize and distribute RFIs and responses throughout bid process.
      • Ensures the safe keeping and submission of all record drawings for construction projects
    • Construction Management:
      • Assist and track project milestones.
      • Submittal Process: Review, approve, and process submittals and shop drawings in accordance with ULS specifications and standards.
      • Compile and distribute punch-lists and distribute to Contractor for completion. Coordinate with PM tracking of updates and completion.
      • Issue and follow up on Contractor monthly Statements of Account, including reconciling accruals and payments


QUALIFICATIONS

  • University degree in Business Administration or related field plus generally 6 years of directly related experience.

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