Executive Project Coordinator

2 weeks ago


Chicago, Illinois, United States Valkyrie Trading Full time

What You'll Do:

As an Executive Project Coordinator, you will play a pivotal role in supporting the CEO while simultaneously assisting in key projects within the organization. This dynamic position requires a highly organized individual with exceptional multitasking abilities, strong communication skills, and a proactive approach to problem-solving. The successful candidate will thrive in a fast-paced environment, managing multiple priorities with precision and professionalism.

Responsibilities include:

Executive Support:

Provide comprehensive administrative support to the CEO, including calendar management, time management, organizational needs, and meeting coordination.

Prepare and edit presentations, reports, and other documents for executive review, ensuring accuracy and consistency.

Schedule and organize meetings, including agenda development, logistics coordination, and follow-up actions.

Assist in prioritizing tasks and projects to optimize the CEO's time.

Develop and maintain a time management system to enhance efficiency.

Provide personal assistance to the executive as required.

Project Coordination:

Coordinate cross-functional teams and stakeholders to ensure alignment and successful project outcomes.

Apply strategic thinking to project planning and execution, ensuring that project activities align with the organization's overarching goals and objectives.

Anticipate future trends and challenges that may impact project outcomes, and proactively develop strategies to address them.

Collaborate with senior management to provide insights and recommendations on how projects can contribute to the long-term success of the organization.

Prepare and distribute regular project status updates to stakeholders and senior management.

Ensure adherence to established processes and procedures within the organization.

Coordinate with team members to ensure project milestones are met on time.

Conduct research and analysis on various topics as needed.

Maintain accurate project documentation, including project plans, progress reports, and meeting minutes.

Monitor project deliverables to ensure they meet quality standards and specifications. Conduct regular quality reviews and implement corrective actions as needed to address any deficiencies.

What You'll Need:

  • Bachelor's degree in Business Administration, Project Management, and/or related field.
  • Proven experience (3+ years) in executive assistance and project management roles, preferably in a corporate environment.
  • Strong organizational skills with the ability to prioritize tasks and manage time effectively.
  • Excellent written and verbal communication skills, with a keen attention to detail.
  • Proficiency in project management tools and software (e.g., Microsoft Project, Asana, Trello).
  • Ability to work independently with minimal supervision and collaborate effectively in a team environment.
  • Flexibility to adapt to changing priorities and deadlines in a fast-paced work environment.
  • Discretion and confidentiality in handling sensitive information and executive matters.

What You'll Get:

  • Competitive salaries and performance bonuses
  • Top-tier medical and dental coverage
  • Relocation assistance packages
  • Generous vacation policy
  • Training opportunities and continuing education
  • Catered lunch, snacks, and beverages
  • Group outings and company parties
  • Casual dress environment


  • Chicago, Illinois, United States UL Solutions Full time

    JOB DESCRIPTIONEnsures appropriate monitoring, reporting, tracking and follow-up procedures are in place for effective project management and execution.Issue PO to vendors based on information and approvals provided by Project Manager.Assists and collaborates with internal project managers and third-party construction management firms to verify construction...


  • Chicago, Illinois, United States UL Solutions Full time

    JOB DESCRIPTIONReporting to the SVP & Chief Accounting Officer, the Project Coordinator will serve as the Project Lead for the UL Solutions Global Accounting team. This role is hybrid (3) days a week based out of our Northbrook or Chicago office.RESPONSIBILITIESCoordinates public company activities, meetings, scheduling, signatures and attendees.Establish...


  • Chicago, Illinois, United States Ramboll US Corporation Full time

    Job DescriptionWe invite you to bring your strong analytical skills and attention to detail to our Accounting team. You will contribute to a dynamic team supporting project managers and project controllers. To succeed in this role, you must have demonstrated project management skills and the ability to build strong relationships. Are you our new Project...

  • Executive Assistant

    1 month ago


    Chicago, Illinois, United States Morningstar Full time

    The Role:The executive assistant will provide exceptional administrative support to two members of our executive leadership team (2:1 model). You will perform more than administrative tasks and become each executive's "right-hand person." You are a natural decision-maker, with an ability to think under pressure and display good judgement. You must be a...

  • Project Manager

    1 week ago


    Chicago, Illinois, United States Orion Group Full time

    Project Manager$55/hr medical benefits available at a cost4 month contractSchedule: Onsite/HybridAbbott Park locationOrion Group and a market leading pharmaceutical company are in immediate need of experienced Project Manager to work a hybrid schedule at their Abbott Park locationWe are seeking professionals to assist in our client's integration efforts,...


  • Chicago, Illinois, United States tms Full time

    ABOUT UStms unites technology, marketing, and sourcing to drive transformational change for the world's leading brands. With 1,200+ employees across 26 countries, we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.Operating as a creative agency, a strategic consultancy, a sourcing business, and a...

  • Project Manager

    4 weeks ago


    Chicago, Illinois, United States fluent360 Full time

    The Project Manager is responsible for leading the day-to-day project management and implementation of campaigns and initiatives, as well as ensuring flawless program execution for assigned client accounts. Project Managers are efficient operators, who demonstrate strong team management abilities, as well as business and financial acumen. What you will...


  • Chicago, Illinois, United States Attain Full time

    About AttainAs the advertising industry undergoes a profound transformation, consumers and marketers alike find themselves navigating a complex landscape shaped by unprecedented access to data, where personalized targeting, algorithmic optimization and ethical considerations intertwine to redefine the boundaries of engagement and accountability. Our mission...


  • Chicago, Illinois, United States Department Of The Army Full time

    Summary This is a Standing Register Direct Hire Authority (DHA) solicitation utilizing the DHA for Certain Personnel of the DoD Workforce to recruit and appoint qualified candidates to positions in the competitive service. Applications expire after 90 days and referrals will be pulled as needed.Positions are located within the Great Lakes and Ohio River...

  • Marketing Coordinator

    1 month ago


    Chicago, Illinois, United States Finn Partners Full time

    Join FINN Partners and be part of building one of the most dynamic and fastest growing integrated marketing agencies in the world. Recognized as one of Fast Company's 2024 Most Innovative Companies and a Best Agency to Work For by PRovoke Media, our values-driven culture champions integrity, collaboration, and innovation. More than an agency, we are a...


  • Chicago, Illinois, United States Finn Partners Full time

    Seeking candidates located in the Central and Eastern Standard Time zones.Join FINN Partners and be part of building one of the most dynamic and fastest growing integrated marketing agencies in the world. Recognized as one of Fast Company's 2024 Most Innovative Companies and a Best Agency to Work for by PRovoke Media, our values-driven culture champions...

  • Marketing Coordinator

    4 weeks ago


    Chicago, Illinois, United States Finn Partners Full time

    Seeking candidates located in the Central and Eastern Standard Time zones.Compensation: The approved salary range for this role is $55,000 to $60,000 and is dependent on experience level.Join FINN Partners and be part of building one of the most dynamic and fastest growing integrated marketing agencies in the world. Recognized as one of Fast Company's 2024...


  • Chicago, Illinois, United States Mitchell Martin Inc Full time

    Our client, a member owned health insurance company, is seeking a PM - Project Coordinator (Temp)Location: Chicago, ILPosition Type: Contract Job Responsibilities and Skills:Key characteristics: Moves at the speed of the customer/business, enjoys learning , takes initiative, detailed oriented with impeccable follow up Provides operational support in the...

  • Project Manager

    2 weeks ago


    Chicago, Illinois, United States Labelmaster Full time

    Labelmaster is an established and growing company that takes the complexity out of shipping Dangerous Goods (Hazmat), making the world a safer place.At Labelmaster, we are way more than labels. We sell and manufacture products, develop software and provide services for every industry – such as manufacturing, healthcare, automotive, transportation, food and...

  • Project Manager

    1 week ago


    Chicago, Illinois, United States Morningstar Full time

    The Group:Morningstar's mission is to create great products that help investors achieve their financial goals. For the Workplace group, that means building products and solutions that help employers maximize the value of their workplace retirement plans and put individuals on the path to better retirement outcomes. Workplace is a high-growth area for...


  • Chicago, Illinois, United States Dentons Full time

    Dentons US LLP is currently recruiting for a Senior Project Manager to support our Business Technology teams. The Senior Project Manager will be responsible for the overall direction, coordination, implementation, execution, control, and completion of specific IT projects. This position will ensure consistency with company strategy, commitments, and goals,...

  • Project Manager

    4 weeks ago


    Chicago, Illinois, United States Iconma, Llc Full time

    Facilitates dependency management/risk management/impediment removal for the defined deliverables.Ensures deliverables comply with Enterprise Change Management standards.Project managers lead a variety of different types of projects utilizing several different methodologies including large scale application development, systems integration, operational...


  • Chicago, Illinois, United States Richemont Full time

    At Cartier North America, we are proud to employ talent from many different backgrounds, experiences, and identities. We believe that when diversity and inclusion are fully embraced and empowered, creativity and knowledge emerge to deliver excellence. We continue to work towards creating a workforce that represents the diversity of our clients and our...

  • Executive Assistant

    4 weeks ago


    Chicago, Illinois, United States Boston Consulting Group Full time

    WHAT YOU'LL DOYou are essential to our office, essential to our success. We are Boston Consulting Group (BCG), a 50-years young strategy consulting firm. Over the past few years, BCG has been ranked #1 in Consulting Magazine's annual "Best Firms to Work For" survey and #12 on Glassdoor's Best Places to Work list.While we are proud of our heritage, we are...

  • Research Executive

    4 weeks ago


    Chicago, Illinois, United States Shapiro+Raj Full time

    Overview Shapiro+Raj is the largest certified minority business enterprise insights and inspiration company in North America. Our mission is to help Fortune 500 clients find new and different ways to grow their brands in today's continually reshaping landscape. We have integrated behavioral science principles with battle-tested brand marketing experience to...