Executive Assistant and Special Project Manager

4 weeks ago

Chicago, United States NAMWOLF Full time

Are you looking to join a team that is passionate about what they do? Are you someone who embraces diversity and thrives in a team setting?

We are NAMWOLF. We are a non-profit trade association comprised of minority and women-owned law firms whose mission is to promote diversity in the legal profession. In NAMWOLF’s view, the most effective way for corporations and public entities to increase diversity in the legal profession is to increase their retention of minority and women owned law firms.

NAMWOLF is continuing to grow its membership, corporate sponsors and business partners. The small and mighty leadership team regularly interacts with preeminent lawyers at law firms and prestigious corporations around the country. The team is comprised of top talent and is guided by integrity and committed to finding the best possible solutions, prioritizing collaboration and strategic thinking. We stress the importance of teamwork and our ambition to truly make a difference for our law firm members.

We are not your typical non-profit organization, and we’d love to hear how your extraordinary experience, talents and commitment may fit ours.

NAMWOLF is looking to hire an Executive Assistant and Special Project Manager for our headquarter office in Chicago. NAMWOLF expects this position to be held by a highly motivated, detail-oriented individual who excels in a fast-paced environment that values top-quality work and communication.

**Essential Functions**:
Responsibilities are focused on handling day-to-day administrative support for Chief Executive Officer (CEO), specifically:

- Manage the Request For Information requests from corporate partners seeking new law firms
- Interface with the law firms and the corporate partners to follow-up on RFI requests
- Assist CEO with and independently manage special projects
- Coordinate and arrange meetings (both internal and external)
- Collaborate with team members on all ongoing projects and daily operations
- Administrative operations such as data entry, coordinating follow-up meetings and client interactions
- Provide support for DDLC and Annual Meeting including travel to the in-person meetings

**Skills Required**:

- Applicant must have high school diploma or equivalent ( college and/or post high school training preferred) and 2-3 years of relevant office experience or experience performing administrative assistant functions (preferably to an executive of a company).
- Strong independent thinking skills and ability to be flexible and successfully pivot between multiple tasks
- Self-starter with a high degree of professionalism
- Excellent oral and written communication skills
- Must be proactive and identify any issues before they arise and take initiative to address them in a timely manner
- Highly proficient in Microsoft Office and outlook. Skills in presentation platforms such as PowerPoint, Prezi and Canva preferred. Salesforce knowledge is also preferred.
- Ability to communicate with and work effectively in a remote environment with an energetic, highly skilled and established team.
- Strong critical thinking and problem-solving abilities with analytical/logical approach to tasks

**Location**:Hybrid position with ability to travel to and work in Chicago office as needed, approximately 2-3 times a week; Travel to member conferences as needed

**Hours**: 40 hours a week. Full benefits available.

**Application Procedure**:
Qualified applicants with an interest in this position should submit a resume, references and cover letter expressing interest in this position.

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- Monday to Friday

Ability to Relocate:

- Chicago, IL 60606: Relocate before starting work (required)

Work Location: Hybrid remote in Chicago, IL 60606

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