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Human Resources Administrator

3 months ago

New Brunswick, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Human Resources Administrator**Posting Number**
- 24TM0259**Department**
- UHR Consulting**Overview**
- Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
- For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. **Rutgers’ commitment to its employees** includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.
- University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.
- UHR Business Partner Services provides the university community with human resources support and guidance; primarily in compensation, classification, and hiring; may also provide advice and guidance on policy interpretation in accordance with applicable university, state, and federal regulations, processes, policies, procedures and collective bargaining agreements. Identifies innovative and effective approaches to assist departments and units in establishing and meeting their administrative goals, mission and vision.

**Posting Summary**
- Rutgers, The State University of New Jersey is seeking a Human Resources Administrator for UHR Business Partner Services. This position will report to the Director of HR Business Partner Services and work under the guidance of the Associate Director and Senior HR Consultants on the HR Consulting Team.
Among the key duties of the position are the following:

- Provides administrative support and services to UHR Business Partner Services.
- Handles and responds to inquiries.
- Manages communications.
- Acts as the first point of contact for all incoming HR inquiries.
- Manages and assigns incoming requests.
- Drafts internal and external communications.
- Maintains and updates HR data and files.
- Handles submission of HR personnel transactions into HR systems/databases.
- Maintains employee personnel files.
- Creates and manages tracking sheets.
- Updates team personnel information in HR systems.
- Provides I-9 support.
- Assists with reporting HR metrics.
- Provides assistance with administering the temporary workforce policy and contract provisions.
- Provides support with the review, classification, and implementation of temporary workforce requests from university departments in accordance with applicable policies and procedures;
- Aids in administering the COLT/888 Layoff process.
- Implements processes and procedures to advance the goals and objectives of University Human Resources and the University, in line with the current policies.
- Ensures compliance with contract provisions of staff unions In consultation and collaboration with The Office of University Labor Relations.
- Participates in and provides research and administrative support for special projects and performs other duties as required.

**Position Status**
- Full Time**Hours Per Week**
- 40.00**Daily Work Shift**

**Work Arrangement**

**FLSA**
- Nonexempt**Position Salary**
- $45,000**Payroll Designation**
- PeopleSoft**Terms of Appointment**
- Temporary Staff Appointment - Salaried 12 Month- Qualifications**Minimum Education and Experience**
- Bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, and/or report writing.

**Certifications/Licenses**

**Preferred Qualifications**
- Degree in Human Resource Management.
- Two (2) or more years of general administrative assistant experience, including one (1) year of HR administration experience.
- PHR, SPHR, or other Human Resource Management certification or an advanced degree/certification in HR.

**Required Knowledge, Skills, and Abilities**
- Good communication skills and computer literacy.
- Experience of working in an administrative support role, providing high quality and timely work.
- Ability to pay attention to details and work in a dynamic, highly sensitive environment.
- Excellent analytical, organizational, interpersonal, written and verbal communication skills.
- Demonstrated track record in delive