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![Pfizer](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
2 months ago
ROLE SUMMARY
All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged and have the ability to impact the health and lives of millions of people. Pfizer, a global leader in the biopharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.
The Administrative Lead will report to the Vice President CRM and Audience Strategy. The primary purpose of this position will be to provide comprehensive day-to-day administrative support to the two leaders and their respective teams. In this role, responsibilities include (but are not limited to) calendar management, coordination of meetings, requests and assembly of briefing materials, arranging travel and expense report preparation. As a working professional, he/she will be expected to handle tasks independently and in a proactive manner. This position will also support the planning of select meetings and events.
ROLE RESPONSIBILTIES
- Proactively maintain complex calendar; anticipate conflicts and use diplomacy to resolve issues in advance
- Provide administrative support to the Vice President CRM and Audience Strategy; travel and expense reports. Schedule and coordinate team meetings, 1:1s, department meetings, as needed some meeting management and logistics
- Ability to anticipate and proactively resolve conflicts and use diplomacy to resolve problems.
- Provide administrative support to team agenda and sourcing lead, including calendar, travel and expense report support, and meetings.
- Provide support for various Leadership Team meetings, attend as requested, agenda development and distribution, meeting material coordination and distribution, presentations/Teams management during the meeting, note-taking, and meeting summary distribution.
- Work closely with outside vendors, providing support when needed with meeting scheduling and office space.
- Manage Purchase Order’s through the Ariba and ePA3 systems, also tracking payment of invoices as requested.
- Lead or support different optional projects and initiatives.
- Handle confidential matters on a regular basis.
- Coordinate and provide key information to other business units as requested, and as appropriate.
- Manage document resources on SharePoint site.
- Support project management as requested.
- Assist with onboarding of new colleagues as requested.
- Update team organizational charts and distribution lists as requested.
- Coordinate activities for complex meetings and events including ordering food and AV equipment, managing/setting up AV equipment on site, and handling issues for offsite meetings.
- Work closely with the Administrative Assistants with regard to coverage within the group; facilitate the overseeing of the Assistants and manage workflow.
BASIC QUALIFICATIONS
- High School Diploma or GED
- 4+ years of experience as an executive administrative assistant or coordinator experience
- Ability to work effectively in a team-based environment and partner with internal/external stakeholders
- Self-starter, proactive, solution-seeking attitude, anticipating team needs and actively identifying opportunities to strengthen results
- Strong verbal and written communication skills - ability to mobilize team members and engage leadership
- Demonstrated project management experience
- Business acumen, Decision making, and demonstrated flexibility
- Ability to navigate internal organization/processes
- Excellent judgment as well as the ability to work with extremely confidential documents and information and excellent follow-up skills
- Ability and willingness to handle special projects
- Availability to work flexible hours (early AM, overtime, etc.) when needed but not likely to be frequent
PREFERRED QUALIFICATIONS
- 5+ years of experience as an executive administrative assistant or coordinator experience
- Undergraduate degree (BS/BA) or equivalent experience
- 3-5 years of pharmaceutical industry experience preferred
- Experience working at the executive administrative level at Pfizer
NON-STANDARD WORK SCHEDULE, TRAVEL, OR ENVIRONMENT REQUIREMENTS
- US Travel of up to 5% of the time.
Additional Job Details:
- Work Location Assignment: On Premise 2.5-3 days a week NYHQ
- Eligible for employee referral bonus
ExecutiveAssistant #Marketing #VPAdministrativeAssistant #AdministrativeAssistantCRM
Relocation assistance may be available based on business needs and/or eligibility.
Sunshine Act
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with inf