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Human Resources Manager

3 months ago

Camp Springs, United States W&T Travel Services, LLC Full time

**Job Title**: Human Resources Manager - Government Contracting

**Location**: Camp Springs, MD

**Reports to**: Chief Operating Officer

**Key Responsibilities**:
**Compliance and Regulatory Adherence**:

- Ensure compliance with all federal, state, and local employment laws, including the Fair Labor Standards Act (FLSA), Equal Employment Opportunity (EEO), and the Office of Federal Contract Compliance Programs (OFCCP) regulations.
- Maintain and update HR policies and procedures to ensure compliance with government contracting requirements.
- Prepare and submit required reports, such as EEO-1 and VETS-4212, and manage audits related to government contracts.

**Recruitment and Staffing**:

- Oversee the recruitment process, including job postings, resume reviews, interviewing, and onboarding of new employees.
- Ensure all hiring practices comply with government contracting requirements, including background checks and security clearances.

**Employee Relations and Performance Management**:

- Manage employee relations issues, including conflict resolution, disciplinary actions, and investigations.
- Develop and implement performance management systems to ensure employees meet performance standards and contractual obligations.
- Conduct regular performance reviews and provide coaching and development opportunities for employees.

**Benefits Administration**:

- Oversee the administration of employee benefits programs, including health insurance, retirement plans, and other benefits.
- Ensure compliance with government regulations related to benefits administration, such as the Affordable Care Act (ACA).
- Manage open enrollment processes and employee communication regarding benefits.

**Training and Development**:

- Develop and implement training programs to ensure employees are compliant with government contracting requirements and company policies.
- Coordinate mandatory training sessions, including ethics, compliance, and safety training.
- Promote professional development opportunities to enhance employee skills and career growth.

**HR Information Systems (HRIS) and Reporting**:

- Maintain and manage the HRIS to ensure accurate employee records and data management.
- Generate and analyze HR reports to support strategic decision-making and compliance reporting.
- Ensure data privacy and security in accordance with company policies and government regulations.

**Strategic HR Planning**:

- Collaborate with senior management to develop and implement HR strategies aligned with company goals and government contract requirements.
- Provide HR insights and recommendations to support business objectives and workforce planning.
- Monitor industry trends and best practices to enhance HR programs and initiatives.

**Processing Payroll**:

- Calculating Wages and Salaries: Ensuring accurate computation of employee wages based on hours worked, salaries, overtime, bonuses, commissions, and any other forms of compensation.
- Deductions and Withholdings: Managing deductions for taxes, benefits, retirement contributions, garnishments, and other withholdings as per federal, state, and local regulations.
- Payroll Scheduling: Ensuring payroll is processed on time according to a predetermined schedule (e.g., bi-weekly, monthly) to ensure employees are paid accurately and promptly.

**Compliance**:

- Legal Requirements: Staying updated with federal, state, and local laws and regulations related to payroll taxes, wage and hour laws, and employee benefits.
- Tax Filings: Ensuring accurate reporting and filing of payroll taxes, including withholding federal and state income taxes, Social Security, Medicare, and unemployment taxes.

**Benefits Administration**:

- Health Insurance and Retirement Plans: Managing employee contributions and employer matches for health insurance premiums, retirement savings plans (e.g., 401(k)), and other employee benefits.
- Open Enrollment: Facilitating open enrollment periods for employees to change their benefit plans as needed.

**Record Keeping and Reporting**:

- Payroll Records: Maintaining accurate records of employee earnings, deductions, and hours worked.
- Reports: Generating reports for management and accounting purposes, such as payroll summaries, tax reports, and benefit plan participation reports.

**Employee Inquiries and Support**:

- Responding to Queries: Addressing employee inquiries related to payroll, deductions, benefits, and taxes.
- Resolving Issues: Investigating and resolving discrepancies or issues related to payroll processing or employee compensation.

**Systems Management**:

- Payroll Systems: Overseeing the payroll software or system to ensure it accurately calculates and processes payroll.
- Integration: Coordinating payroll functions with other HR systems (e.g., timekeeping, HRIS) to ensure data accuracy and efficiency.

**Audits and Reviews**:

- Internal Audits: Conducting periodic audits of payroll records to ensure accuracy and compliance with policies an