Administrative Assistant

3 weeks ago

Saint Petersburg, United States Catholic Charities Full time

**SUMMARY**: HUD 202 Administrative Assistant I is responsible for providing Administaritve & Secretarial support to Casa Santa Cruz HUD 202 property.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**_**:_
- Responsible for filling to all vendor related filling.
- Responsible for filling all documents related to payables.
- Responsible for filling all work orders in each apartment unit folder.
- Responsible for preparing work order in a daily basic as they come.
- Responsible for placing all ready work orders to the housing manager and or his or her absence report to the maintenance engineer I and or hand deliver the work order.
- Responsible for reporting an emergency work order to the housing manager and or his or her absence report to the Maintenance Engineer I and or hand deliver the work order.
- Responsible for assisting Housing Manager in collecting and reviewing all rents and entering into Yardi system.
- Responsible for preparing completed deposit slip for all bank accounts.
- Responsible for preparing discrepancy letter and for submission of those to housing manager to view and sign.
- Responsible for distributing all sign discrepancy letters and each apartment as needed.
- Responsible for making runs to the post office and maintaining supplies as needed.
- Responsible for completing office supplies and review before submitting.
- Responsible for collecting complaints, move out notices, and residents comments and all documents related to residents and building and submit those to the housins manager as they come.
- Responsible for receiving, reviewing and distributing daily mail.
- Responsible for helping applicants on as needed basis in accordance to supervisor instructions.

**OTHER RESPONSIBILITIES**:

- Complies with all applicable training requirements.
- Complies with all company safety, personnel and operational policies and procedures.
- Complies with work schedule to ensure effective operations of Agency programs.
- Contributes positively as a member of a productive and cooperative team.
- Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
- Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.

**REQUIRED KNOWLEDGE, SKILLS AND ABILITIES**:

- Able to speak, write and understand English.
- Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
- Flexible work schedule including evenings, nights, weekends and holidays.
- Ability to set appropriate limits, work under deadlines and multi-task.
- Ability to organize, prioritize, self motivate, and deliver results.
- Excellent communication and listening skills.
- Possess strong work ethics.
- Successfully pass a FDLE Level II background screening.
- Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
- Mission driven attitude supplemented with integrity and passion.
- Adherence to the highest ethical standards, personally and professionally.
- A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
- Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
- Will make a Commitment to Serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.

**ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES**:

- Knowledge in Microsoft office, Computer literate.
- Must be able to fully comply with all policies related to confidentiality and handling confidential information.
- Ability to operate under immense pressure.
- Proficient with basic budget management and calculations.
- Ability to deliver effective results, meet tight deadlines and targets

**EDUCATION AND EXPERIENCE**:

- Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education
- Two years of progressive office administrative experience, preferably in a social service setting
- **Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace.**_ **EEO/AA/ADA Employer.**
- **Catholic Charities participates in the US E-Verify program.**_

**Job Type**: Part-time

Pay: $16.00 per hour

**Benefits**:

- Employee assistance program
- Paid time off

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Customer service: 1 year (preferred)

Work Location: In person

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