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Administrative Assistant

3 months ago

Spring, United States PKB Bookkeeping and Tax Service Full time

Job Title: Administrative Assistant

Reports To: CEO

Workdays: Monday through Friday

Work Hours: 9:00 AM to 5:00 PM (1 hour lunch break) 35 Hour Work Week

Annual Wage: $32,760 - $40,040

**Position Summary**: The Administrative Assistant works with our professional team members primarily maintaining our daily office functions for tax preparation and bookkeeping services.

**Required**: Proficient in Microsoft Outlook, Excel, Word, Adobe Sign, and all other Microsoft software, Multitasking, Minimum typing speed 50 WMP, strong reading comprehension and critical thinking skills. Ability to work in a fast-paced environment, especially during tax season.

**Employee Benefits**: Paid Holidays, Birthday PTO, 1 Week PTO, Annual Bonus, Work Life Balance, Training and Development, Employee Discount

**Duties & Responsibilities: Responsibilities**:

- Manage incoming calls and direct them to the appropriate team member
- Scanning incoming documents and save files on our network
- Communicate daily greeting notifications
- Maintain outlook contacts, calendars and tasks
- Handle incoming and outgoing mail, packages, and deliveries
- Maintain office, ensuring it is clean, organized, and stocked with supplies
- Greet and welcome each visitor in a friendly, warm and professional manner
- Assist with minor bookkeeping functions such as generating reports
- Maintain excel worksheets for bookkeeping tasks
- Assist with month end closing
- Assist with tax preparation functions such communicating with clients
- Maintain excel worksheets for tax preparation tasks
- Manage templates and send documents for electronic signatures via Adobe Sign
- Handle ad hoc projects and other administrative duties

Pay: $32,760.00 - $40,040.00 per year

**Benefits**:

- Employee discount
- Paid time off
- Professional development assistance

Schedule:

- Monday to Friday

Application Question(s):

- Are you able to multitask on several assignments at the same time?
- If offered the job, when are you able to begin working?

**Experience**:

- Administrative: 5 years (required)

Work Location: In person