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Scheduling Coordinator

3 months ago

Urbana, United States Carle Health Full time

Department: Staffing Office_10_19
- Entity: Champaign-Urbana Service Area
- Job Category: Clerical/Admin
- Employment Type: Full - Time
- Job ID: 43122
- Experience Required: 3 - 5 Years
- Education Required: Not Indicated
- Shift: Day
- Location: Urbana, IL
- Usual Schedule: Monday - Friday
- On Call Requirements: None
- Work Location: Carle Foundation Hospital
- Weekend Requirements: None
- Holiday Requirements: None

Position Summary:
The Staffing Coordinator is responsible for payroll and scheduling coordination for the Carle Foundation Hospital float team (CIA, Flex, PCA, and VRS). They will also back up the System Scheduling Admin and the Staffing Office. The Staffing Coordinator will have working knowledge of payroll, the scheduling system, and the ability to make updates and corrections per policy guidelines. The Staffing Coordinator, System Scheduling and Staffing Office plays an important role in ensuring that inpatient units are scheduled and staffed efficiently and effectively for each shift.

Qualifications:
**EXPERIENCE REQUIREMENTS**
One (1) year General - Office Experience and/or Two (2) years Customer Service.
Strong customer service skills required.
Proficiency in Microsoft WORD and EXCEL.
Prior clerical and scheduling experience preferred.

**SKILLS AND KNOWLEDGE**
Excellent customer service skills.
Excellent computer skills.
Excellent phone skills.
Good written and oral communication skills.
Ability to work independently or in a group.
Ability to problem solve.
Ability to follow established procedures and policies. Accuracy and excellent attention to detail is critical.

Essential Functions:

- Provides timekeeper functions for CIA, Flex, PCA, and VRS team members.
- Provides accurate data entry, information retrieval, and reporting
- Reviews future departmental schedules to manage schedule change requests in such a way that preserves the balanced schedule
- Provides scheduling system end-user assistance.
- Provides administrative, secretarial, and clerical support for CIA, Flex, PCA, and VRS Department Leaders as well as the Operations Office.
- Answers telephone, and takes and delivers messages according to department communication standards.
- Assists in serving as a resource to staff, unit leaders, and house supervisors on policies, procedures, and office activites, as well as on the scheduling system.
- Coordinates inpatient daily staffing through forecasting, daily review and reporting, tracking and entering schedule updates, and extra shift initiatives
- Creates and maintains Hospital inpatient and clinical support services staff schedules according to departmental and housewide standards, to facilitate productivity, stewardship, and efficiency
- Coordinates the effort to fill open shifts based on forecasted need

Effective September 20, 2021, the COVID 19 vaccine is required for all new Carle Health team members. Requests for medical or religious exemption will be permitted.