HR Assistant

2 weeks ago

Culver City, United States Wild Card Creative Group Full time

**Wild Card Creative Group and 3AM**

Wild Card Creative Group is a Worldbuilding Agency. We are a collective of three (3) divisions focused on ONE mission: the advancement of storytelling
- 3AM is our content innovation studio. We use insights to identify an audience & how to immerse them into a world, then turn stories into participation-first content and experiences (social campaigns, original content, experiential, etc.)
- Wild Card Editorial & Skip Films create the opening line (trailer, a/v assets), the moment that invites the audience into the story.

**Purpose**

The HR Assistant will be someone who doesn't mind getting their hands dirty in the less pretty but necessary components of HR, is passionate about people and excited about nurturing a strong culture internally. This person will be an amazing problem solver and data nerd - comfortable wearing many hats (ability to pivot at a moment's notice) and has amazing organizational, communication and creative thinking skills. The HR Assistant provides HR support to Supervisors/Managers, non-exempt/exempt employees, with heavy emphasis on maintaining positive employee relations.

**Responsibilities**:

- Support the day-to-day functions of the People department, including HRIS administration, onboarding and offboarding, compliance auditing and ad hoc reporting
- Administrator for all employee lifecycle changes including new hires, terminations, transfers, and promotions within multiple platforms (ADP, Ease, Filemaker Pro)
- Audit and regularly update employee information in HRIS system (ADP) to ensure data integrity and accuracy
- Interface and work across all levels of business partners within the organization
- Responsible for creating a seamless onboarding experience for all new hires including collection of all new hire documentation, I9 documentation, etc.
- Process employee separations, paperwork, coordinate exit interview and coordinate final check
- Support bi-monthly payroll processing by managing time off and timekeeping
- Support the recruiting and hiring process through creating offer letters, and managing the new hire paperwork process with complete follow through
- Manage hr alias inbox and provide timely support to all internal and external inquiries, working alongside HR team to ensure all issues are resolved and escalated if/when necessary
- Educate and empower internal employees and managers to be self-sufficient within HRIS system through building guides and training
- Support benefit audits and enrollments
- Work with HR Generalist to leverage systems to improve process workflow efficiency (onboarding, offboarding, transfer)
- Monthly auditing including required employee training & vaccination documentation
- Collaborates with other HR and organizational leaders in the ongoing development and implementation of people and talent initiatives
- Maintain employee files (e-filing and physical files)
- Maintain job description inventory and work with the Talent Acquisition department on job descriptions, as needed.
- Provide back up coverage and support for the HR team and additional areas as needed

**Required Skills**:

- Minimum of 1 year of project management/administrative support experience preferably within the entertainment and human resources fields
- Ability to work with the highest degree of confidentiality - exercising discretion, judgment and diplomacy
- Proficient in Microsoft Office Programs including Excel, Word, PowerPoint
- Proficient in GoogleSuite programs including gmail, sheets, slides, etc.
- Ability to anticipate needs, be proactive, resourceful and flexible
- Exceptional organizational and follow-thru skills with the ability to work on many projects simultaneously
- Detail oriented with the ability to maintain professionalism under pressure
- Highly collaborative with strong interpersonal and project management skills
- Strong written and verbal communication skills
- Self-motivated and self-disciplined with the ability to work independently with mínimal supervision
- Team player with positive/easy-going manner to handle varied personalities, responsibilities and assignments
- High interest in growing in the Human Resources function
- Ability to be flexible with work schedule to accommodate some overtime if needed

**_ Disclosures:_**
- EEO Poster_

**E-Verify: Right to Work**
- E-Verify Poster_ | _Eligibility to Work Poster (English) | _Eligibility to Work Poster (Spanish) | _California Consumer Privacy Act Applicant Notice (CCPA)_

Pursuant to the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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